Horizon Recovery is hiring an Executive Assistant to provide high-level support for the leadership of our growing speech therapy practice. You will blend traditional administrative duties with light marketing and content coordination across 9 offices, ensuring smooth operations and organized communication.
What You'll Do
- Manage complex calendars and schedule appointments for the leadership team.
- Book travel arrangements, including airfare, hotels, and transportation.
- Coordinate internal and external meetings via Zoom.
- Maintain organized Google Drive folders and documentation.
- Prepare and maintain spreadsheets for tracking projects and operations.
- Draft and edit documents using Google Docs.
- Assist with cross-office coordination as needed.
- Support course or content management in Kajabi.
- Assist with training and workflows inside Insync (training provided).
- Maintain organized records and systems across platforms.
- Create and edit simple designs in Canva.
- Assist with Instagram content scheduling and coordination.
- Support podcast coordination, including guest scheduling, document preparation, and tracking.
- Maintain content calendars and marketing spreadsheets.
What We're Looking For
- Proven experience as an Executive Assistant or high-level Administrative Assistant.
- Strong organizational and time-management skills.
- Comfortable managing multiple systems and platforms simultaneously.
- Experience with Google Workspace (Docs, Drive, Sheets).
- Experience with Zoom.
- Experience with Canva.
- Experience with Instagram for business use.
- Experience with spreadsheets (Excel or Google Sheets).
- Strong written communication skills.
- Ability to manage confidential information professionally.
Nice to Have
- Experience with Kajabi.
Technical Stack
- Google Workspace (Docs, Drive, Sheets)
- Zoom
- Canva
- Kajabi
- Insync
Team & Environment
You will support the leadership team of a speech therapy practice with 9 offices. Our culture is highly structured, process-oriented, and resourceful. We value being tech-comfortable, quick to learn new platforms, and maintaining strong attention to detail while staying calm under pressure.
Benefits & Compensation
- Compensation: Up to $6/hr.
