Horizon Recovery is hiring an Executive Assistant to provide dedicated support to the CEO and three additional senior leaders. The role requires managing schedules, bookings, and special projects with a high degree of discretion, professionalism, and efficiency.
What You'll Do
- Manage calendars and scheduling for the CEO and executive team, including coordinating meetings across time zones
- Book travel, reservations, catering, and event logistics with a polished, detail-first approach
- Act as a liaison via email with warm leads, vendors, and internal/external partners
- Draft and manage follow-ups, confirmations, and communications in a timely and professional tone
- Assist with light social media coordination or asset creation
- Maintain confidentiality and exercise discretion in sensitive communications
- Help prepare for leadership meetings and organize executive-level documents
What We're Looking For
- Prior experience as an Executive Assistant or Admin Coordinator
- Strong calendar and time management skills with the ability to prioritize
- Excellent written English; able to communicate clearly, warmly, and professionally via email
- Experience coordinating bookings and vendor communication, including catering and events
- Highly responsive, detail-oriented, and adaptable to changing needs
- US time zone
Nice to Have
- Background in hospitality, client service, or luxury/event coordination
- Experience with Canva and basic social media management
- Experience with email marketing tools (Mailchimp, Flodesk, etc.)
Technical Stack
- Canva
Team & Environment
You will report directly to the CEO and provide support to the CEO and three additional senior leaders.
Benefits & Compensation
- Compensation: Up to $6/hr
Work Mode
This is a global remote position.
