Remote Raven is looking for a proactive and organized Executive Assistant to provide comprehensive support to the CEO of a construction company. You will play a key role in managing both professional and personal tasks, ensuring seamless operations across communications, scheduling, and project coordination in a fast-paced, tech-driven environment.
What You'll Do
- Manage incoming and outgoing calls, from the CEO often while he is driving.
- Handle emails, prioritize messages, and draft replies when needed.
- Schedule and confirm appointments—including client meetings, networking calls, and personal matters (doctor’s visits, prescriptions, etc.).
- Maintain communication through Telegram for daily coordination.
- Input project details and bids into Houzz (or Buildertrend-equivalent software).
- Manage information flow between the CEO, clients, vendors, and the office team.
- Use Office 365, SharePoint, and CompanyCam to track and organize documents, photos, and communication.
- Coordinate with the Office Manager and Sales Consultant for bid tracking and project updates.
- Prioritize tasks effectively based on urgency and importance.
- Ask insightful questions to clarify deliverables and ensure accuracy.
- Take ownership of follow-ups and ensure no detail is missed.
- Support the CEO with occasional special projects or personal errands as needed.
What We're Looking For
- Proven experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator.
- Buildertrend OR Houzz experience required
- Strong verbal communication—confident on the phone with clients and vendors.
- Excellent English speaking and writing skills.
- Familiarity with Office 365, SharePoint, and CompanyCam (will train)
- Organized, detail-oriented, and capable of managing competing priorities.
- Tech-savvy and comfortable working independently.
Nice to Have
- Background in construction, real estate, or contracting preferred
Technical Stack
- Buildertrend
- Houzz
- Office 365
- Outlook
- Excel
- Word
- SharePoint
- CompanyCam
- Telegram
Team & Environment
- Reporting directly to the CEO
Benefits & Compensation
- 100% Remote
Compensation: Up to $6/hr
Work Mode
- 100% Remote
Remote Raven is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
