HireHawk is hiring an Executive Assistant to provide dedicated administrative and personal concierge support to physicians and senior management at a leading medical practice. You will manage complex logistics, handle confidential correspondence, and ensure smooth operations across the organization.
What You'll Do
- Own physician and management scheduling, coordinating multiple calendars and resolving conflicts.
- Arrange comprehensive personal and professional travel, including bookings and contingency plans.
- Prepare and review high-quality, accurate presentations and PowerPoint decks.
- Draft professional correspondence and communications for physicians.
- Maintain databases and key records with 100% accuracy.
- Coordinate information flow between the Director of Operations, Assistant Director, and physicians.
- Handle phone-based scheduling when email scheduling is restricted.
- Protect the confidentiality of sensitive medical and operational information.
- Support special projects with high-quality deliverables under tight deadlines.
What We're Looking For
- A minimum of 4 years in executive or administrative support, preferably in healthcare or physician-facing roles.
- Proven success managing complex scheduling for multiple executives.
- Expertise in PowerPoint, Excel, email management, and database administration.
- C1-level English proficiency in both spoken and written communication.
- Ability to work 100% aligned to PST hours.
- Strong attention to detail and accuracy in all deliverables.
- Demonstrated professionalism handling confidential and sensitive information.
Nice to Have
- Prior experience supporting physicians or working in a medical setting.
- Experience handling personal concierge tasks for executives.
- Familiarity with AI tools for presentation and document creation.
- Multilingual skills in Japanese or Spanish.
- Advanced PowerPoint design skills.
Technical Stack
- PowerPoint
- Excel
- Email management
- Database administration
Team & Environment
You will coordinate across departments between the Director of Operations, Assistant Director, and physicians to ensure smooth information flow.
Benefits & Compensation
- Access to a $200k+ perk marketplace with instant discounts on 150+ services.
- Access up to 50% of approved earnings before payday with no credit checks or fees.
- On-time, in-currency pay.
- Compensation: USD $1,200 – $1,800/month (depending on experience).
Work Mode
This is a fully remote position.
HireHawk is an equal opportunity employer.
