Responsibilities
- Manage and maintain executive calendars, including scheduling, prioritization, and coordination across stakeholders
- Anticipate executive needs and act ahead of requests, preparing materials and context in advance
- Coordinate complex travel arrangements, including itineraries, bookings, and logistics for meetings and events
- Act as a primary point of contact between executives and internal/external stakeholders
- Coordinate across time zones and manage complex scheduling constraints with senior stakeholders
- Manage high-priority and time-sensitive requests, exercising strong judgment and discretion
- Plan and execute team offsites, meetings, and events
- Support special projects and cross-functional initiatives as needed
- Maintain organizational documents such as org charts and distribution lists
- Uphold a high level of confidentiality and professionalism at all times
Requirements
- Previous experience as an Executive Assistant, preferably in a fast-paced or startup environment
- Strong written and verbal communication skills
- Excellent time management and organizational abilities
- High attention to detail and ability to manage multiple priorities
- Comfortable working under pressure and adapting to changing priorities
- Ability to handle interruptions while maintaining focus and follow-through
- High level of discretion and confidentiality
- Proficiency in Microsoft Excel and PowerPoint
- Strong judgment and ability to prioritize effectively
Additional Information
- Timings: US Pacific time - 7 AM (PT) to 4 PM (PT)
- Fixed Term/Temp contract duration
