About the Role
Role details below.
Responsibilities
- Provide excellent administrative support to our leaders primarily with some level of admin support to 1-2 of their directs, exercising high attention to detail and discretion to every matter.
- Plan, coordinate and execute meeting set-up and events.
- Provide agendas, detailed data, information and resources to the executive in preparation for meetings.
- Prepare and manage expense reports.
- Proactively own and flawlessly execute on our executives' calendar, prioritising with purpose, deflecting with tact, and understanding both the short and long-term impacts of each confirmed, declined, and rescheduled meeting.
- Ensure the executives are equipped with all the necessary meeting information and manage inbound and outbound requests.
- Plan all aspects of domestic and international travel, optimising and balancing executives' time with cost of travel; monitoring flights for up to the minute changes; ensuring all documents are secured and up-to-date.
- Coordinate and organise APJC-wide internal events (including our regular All-Hands and Leadership meetings).
- Support Cloudflare TV sessions for APJC region.
- Enjoy partnering closely with peers and foster teamwork as part of the EA team.
Requirements
- 7+ years experience as an Executive Assistant in a high growth environment
- Prior experience supporting VP levels
- Strong written and verbal communication skills in English
- Working knowledge of Google Suite, NetSuite, and major airline carrier’s platforms
- Exhibit a strong work ethic, professionalism, confidentiality and good judgment
- Incredibly organised and resourceful, able to juggle and multi-task with acute attention to detail and follow through
- Strong sense of urgency and organisation
- Ability to manage their own time with limited or no supervision
- A "no task is too small" attitude
Nice to Have
- Start-up background is a plus
Additional Information
- Must be comfortable with multi-tasking and prioritisation in a fast-speed environment with close attention to detail, accuracy, and timeliness.
- Requires superior attention to detail, great organisational skills, and the ability to juggle multiple high-priority requests.
- Requires the ability to work with team members at all levels, sometimes under pressure.
- A high level of integrity and discretion in handling confidential information is important.
- A positive attitude is required.
- The ideal candidate is a seasoned EA who understands the value in cultivating relationships and prides themselves in being a career EA.
- Ability to hit the ground running and take charge of the position will be highly advantageous.
