Denver Zoo Conservation Alliance (DZCA) is looking for an Executive Assistant to provide high-level support to the President & CEO, Board of Governors, and Executive Team. In this pivotal role, you will manage complex scheduling and executive communications while also driving cross-functional projects from planning through completion.

What You'll Do

Manage complex calendars and meeting logistics for multiple executives, resolving conflicts and prioritizing time effectively.
Prepare, edit, and format correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
Serve as a key point of contact, professionally representing executives to internal teams, board members, and external stakeholders.
Coordinate leadership meetings, retreats, and planning sessions, including preparation, logistics, and documentation.
Support Board communications and coordination for corresponding executives and, as needed, when the Executive Assistant and Board Liaison to the CEO is unavailable.
Support the preparation of grant reports, funding proposals, and donor materials.
Take detailed meeting notes and track action items to ensure timely completion.
Manage agendas for Executive Team meetings and coordinate quarterly offsites.
Lead or support the execution of organizational and executive-driven projects from planning through completion.
Collaborate with executive sponsors to define project scopes, timelines, deliverables, roles, and success metrics.
Monitor progress and proactively manage timelines, resources, and dependencies to keep initiatives on track.
Develop and maintain project dashboards, updates, and executive summaries.
Identify inefficiencies in administrative and operational workflows; recommend and implement process improvements.
Develop and maintain shared organizational tools, templates, and systems that improve collaboration.
Support budget tracking and expense reconciliation for executive projects, travel, and departmental initiatives.
Assist with special projects and travel arrangements as needed.
Maintain strict confidentiality and exercise sound judgment when handling sensitive information.
Ensure the seamless running of the Executive Office by proactively managing office supplies and kitchen maintenance.

What We're Looking For

Completion of or in pursuit of a high school degree or equivalent.
Minimum of 5 years of experience in executive support, project management, or operations, with demonstrated ability to manage projects from start to finish.
Excellent written and verbal communication skills.
Strong prioritization and multitasking skills with the ability to manage multiple competing deadlines.
Demonstrated ability to plan, coordinate, and execute complex projects from start to finish.
Proficiency in Microsoft Office Suite, Google Workspace, and project management tools such as Asana, Monday.com, or Trello.
Proven ability to handle sensitive and confidential information with discretion, integrity, and sound judgment.
Skilled at collecting, organizing, and summarizing data or project outcomes for reporting and decision-making.
Ability to identify inefficiencies and recommend or implement improvements to administrative systems, tools, and workflows.
Professionalism and interpersonal skills to effectively engage with senior executives, board members, donors, and cross-functional teams.
Proactive approach to anticipating needs, resolving issues, and taking ownership of tasks and challenges independently.
Demonstrates a commitment to DZCA's Core Values — Welcoming, United, Curious, Courageous, and Transformative.
Ability to pass a background check and pre-employment drug and alcohol screen.

Nice to Have

A Bachelor’s degree in Business Administration, Project Management, Communications, or a related field.
Experience in a nonprofit, conservation, or mission-driven environment.