EssenceMediacom is hiring an Executive Assistant to act as a strategic right hand to the Executive Committee within our Benelux organization. In this role, you will ensure seamless executive operations, structured prioritization, and optimal time management, enabling senior leaders to fully focus on strategic business objectives.

What You'll Do

Manage complex and fast-moving calendars for Belgian and Dutch Executive Committee members, proactively anticipating scheduling conflicts.
Align cross-border priorities and ensure optimal time allocation, acting as a gatekeeper while maintaining diplomatic stakeholder management.
Organize internal and external executive meetings, preparing documentation, presentations, and supporting materials.
Attend meetings when required, ensure accurate follow-up, and track action points and deadlines with precision.
Organize domestic and international business travel end-to-end, managing flights, accommodation, and transportation.
Anticipate logistical needs to ensure seamless execution of all travel and events.
Draft, review, and manage correspondence in Dutch, French, and English, acting as a communication filter and trusted liaison.
Handle highly confidential information with absolute integrity.
Work closely with Dutch PA counterparts to ensure synchronized calendars and joint Executive Committee coordination.
Support efficient operations within the Benelux structure and manage a variety of administrative responsibilities.
Support executive projects and ad-hoc assignments, continuously optimizing support processes and workflows.

What We're Looking For

Perfect written and spoken proficiency in Dutch, French, and English.
Proven experience supporting C-level or senior executives.
Exceptional organizational and prioritization skills.
High level of discretion and confidentiality.
Strong proficiency in MS Office and digital collaboration tools.
Ability to perform under pressure in a dynamic environment.

Nice to Have

Natural drive and proactive 'can-do' mentality.
Anticipatory mindset with a structured approach.
Emotional intelligence and diplomatic communication style.
Mature, confident, and professional presence.
Calm and solution-oriented thinking.

Technical Stack

MS Office Suite
Digital collaboration tools

Team & Environment

You will be supporting the Executive Committee (ExCo) within the Benelux organization, reporting directly to Executive Committee members, and working in close partnership with other assistants to ensure synchronized support.