Role Overview
Join a growing photography operation as a Virtual Assistant focused on media coordination and client scheduling. You'll play a key role in managing the flow of photo and video content, ensuring files are properly organized, reviewed, and delivered on time. This position is ideal for someone with strong attention to detail and experience in administrative support.
Key Responsibilities
- Process and prepare image and video files for editing teams
- Upload and manage media through Google Drive with consistent naming and structure
- Review final edits for quality, flagging visible issues and requesting corrections
- Maintain clear and accurate file systems for ongoing projects
- Manage client bookings and coordinate shoot timelines
- Track appointment changes and communicate updates efficiently
- Deliver completed media galleries to clients following internal standards
- Operate within HD Photo Hub to support workflow tracking (training included)
- Perform basic updates on Matterport tours as needed
- Handle routine administrative tasks to support daily operations
- Contribute to improving processes and organizational systems
Qualifications
Candidates should have 1–3 years of experience in administrative or virtual assistant roles, with proven skills in file organization and process adherence. Strong attention to visual detail and clear written communication in English are essential. You must be self-motivated, reliable, and comfortable learning new digital platforms.
Experience in real estate, photography, or media workflows is a plus. Familiarity with Google Drive and basic visual quality assessment will support success in this role.
Work Environment
This is a fully remote contract position requiring 20 hours per week, scheduled Monday through Friday from 8 AM to 12 PM PST. Tools used include Google Workspace, HD Photo Hub, Matterport, and email platforms. Training and ongoing support are provided.
Compensation & Benefits
- Competitive hourly pay
- Weekly payments
- Opportunities for additional roles
- Free training and skill development
- Dedicated support and community access
