BCD Travel is looking for a Congress Manager to join our dynamic Life Sciences Division. In this client-facing role, you will act as the congress planning lead and project manager for client-attended Congresses and Conferences, collaborating with peers, vendors, and meeting owners to ensure each event is executed flawlessly and compliantly.
What You'll Do
- Collaborate with the internal planning team to organize and secure space for ancillary meetings like product theaters, receptions, and board meetings on behalf of clients.
- Understand and apply the guidelines specific to the Conference and Congress space.
- Manage the logistics and planning of ancillary meetings at congresses and conferences.
- Act as the main point of contact for your client contacts, providing an end-to-end, consultative meeting planning solution.
- Work with peers, business owners, and housing agencies to understand sourcing needs and country requirements, recommending suitable properties.
- Serve as the primary client liaison for all logistic arrangements surrounding ancillary meetings, including venue selection, menu planning, audio-visual requirements, ground transfers, housing, attendee communication, and onsite support.
- Build, monitor, and maintain concise and accurate event budgets, negotiating vendor contracts and identifying creative cost-saving solutions.
- Manage time and projects efficiently, maintaining flexibility to accommodate working with different global teams, meeting owners, and suppliers.
What We're Looking For
- Minimum of two (2) years of experience managing ancillary meetings in conjunction with Congresses.
- Minimum of two (2) years of experience managing outside vendors, sourcing, and negotiating contract services.
- Demonstrated experience managing budgets.
Nice to Have
- College degree strongly preferred in event management, hospitality, or a related field, or proven experience in event planning and management.
- Experience in conference or meeting settings.
- Pharmaceutical industry experience.
- Strong organizational and project management skills.
Work Mode
This role follows a hybrid work model.
Our values are at the heart of everything we do, and we look for people who want to be part of something special, can rise to our standards, and love to bring their unique perspective to the table. We can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks, and challenging work that means something.
