The Chief of Staff will serve as a force multiplier for the Founder and Executive Director of PowerLines, a rapidly growing nonprofit focused on modernizing the U.S. utility regulatory system. This role is central to managing operations, strategy execution, executive support, and organizational efficiency in a high-velocity startup environment.
What You'll Do
- Run weekly team meetings and lead preparation for internal team meetings, including development of agendas and notetaking
- Manage internal and external workstreams and personnel, untangle internal bottlenecks and advance clarity, and ensure optimal organizational success
- Lead organizational project management including management of team progress tracker and development of organizational KPIs, success metrics, and progress of workstreams
- Support development of external engagement strategy and implementation plan for the organization, including conferences, media engagement and speaking opportunities, and strategic events and convenings
- Support organizational and individual review processes, including development of organizational and individuals goals
- Provide operational support to PowerLines projects and teams as needed
- Support strategic planning and execution, keeping plans up to date to ensure our approach is relevant, responsive, and dynamic
- Lead, develop, and assign ad hoc requests and special projects as needed
- Develop and maintain internal databases, including team folders, customer relationship management (CRM) databases, and internal dashboards
- Embed technological and AI solutions within the organization for efficiency and streamlined operations
- Oversee planning and execution of logistics for strategic events and convenings
- Execute processing of reimbursements, receipts, and other expenses
- Manage hiring and onboarding of new team members, including drafting of role descriptions and contracts
- Server as an extension of the Executive Director, including attending internal and external meetings on behalf of the Executive Director as needed
- Oversee development of briefing book for the Executive Director including internal documents for review and preparatory materials for meetings
- Develop internal and external strategic memos, decks, and other materials
- Work with the Executive Director on a regular basis to ensure that priorities and key tasks are completed
- Draft internal memos and organizational messages to ensure strong internal communications and alignment
- Ensure follow up with key contacts that the Executive Director makes during external engagements and coordinate follow up
- Travel with the Executive Director as needed
- Support the Executive Director in coordination with major philanthropic partners
- Support drafting of fundraising decks, grant proposals and budgets, memos, reports, and other updates
- Support development of impact and tracking reports, dashboards, annual impact report
- Support building of organizational and team culture, including planning for team retreats, happy hours, and other team building events
- Develop systems to ensure strong cross-departmental communications and collaboration
- Support professional development opportunities for PowerLines team members
What We're Looking For
- Eager to wear multiple hats and maintain adaptability in a nimble, high-velocity startup environment
- Expected to work at a rapid pace
- Expected to drive organizational efficiency, tackle complex problems, turn strategy into execution, translate ideas into execution, and keep the trains running
- Must be able to work evenings and weekends as needed
- Must be able to be present in-person in Washington, DC on a regular basis
- Must be willing to travel up to 25%
Technical Stack
- Customer Relationship Management (CRM) databases
- Internal dashboards
- AI solutions
Team & Environment
- Early-stage startup nonprofit organization
- Nimble, high-velocity startup environment
- Reports directly to the Founder and Executive Director
Benefits & Compensation
- Significant opportunities for professional and personal growth
- Opportunity to interface with a diverse group of high-profile stakeholders
- Front row seat to a variety of interesting opportunities and settings with the potential to shape the energy landscape
- Opportunity to build strategy and project management muscles
- Opportunity to tackle an important national problem at a critical time
Work Mode
- Hybrid role with regular in-person presence required in Washington, DC
- Remote possible with regular in-person presence required in Washington, DC; role may involve work on evenings and weekends
PowerLines is an equal opportunity employer committed to fostering a diverse and inclusive workplace.
