MediaRadar is hiring a Broadcast Operations Administrator to provide critical support for the operational and financial infrastructure of our Broadcast Operations department. You will ensure efficient departmental operation by managing vendor invoicing, maintaining site documentation, and guaranteeing the accuracy of billing and contact details across utility and cable service accounts.
What You'll Do
- Answer and direct phone calls and emails professionally and promptly.
- Greet and assist visitors and guests in person or virtually.
- Maintain physical and digital filing systems, ensuring all documents are accurately organized and accessible.
- Schedule meetings, appointments, and travel arrangements as needed.
- Process weekly and monthly invoices from vendors that require processing and record keeping.
- Download and store cable invoices to support Ramp transactions, ensuring documentation is attached to each charge as it is incurred.
- Maintain and update the Cable Account and Rent spreadsheets for accuracy and completeness.
- Assist with invoice tracking, purchase orders, and expense reports, coordinating with Finance as needed.
- Update all cable service provider accounts with the company’s current name and relevant information.
- Refresh account email addresses and login credentials, replacing outdated or former employee-related information with centralized and secure credentials.
- Coordinate the update of billing addresses across all accounts in preparation for or following the closure of the West Chester Office.
- Provide account support for the Broadcast Operations team members.
- Reorganize and standardize documentation for all sites: rename documents using a consistent naming convention, consolidate files into single locations sorted by site, eliminate redundant copies and clarify current document ownership.
What We're Looking For
- 2+ years of administrative experience
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Familiarity with invoice processing platforms and file management systems
- Strong attention to detail and organizational skills
- Ability to work independently, prioritize tasks, and meet deadlines in a dynamic environment
Nice to Have
- Experience in vendor management and finance
- Google Workspace knowledge
- Experience working with utility and cable service provider accounts
- Experience with Ramp or similar expense management platforms
- Excellent written and verbal communication skills
Technical Stack
- Microsoft Office Suite
- Google Workspace
- Invoice processing platforms
- File management systems
- Ramp or similar expense management platforms
Team & Environment
This role is within the Broadcast Operations department and reports to the Manager, Broadcast Operations.
Benefits & Compensation
- Compensation: $22-24/hr
Work Mode
This is a fully remote position open to candidates within the United States.
MediaRadar is committed to creating an inclusive and accessible workplace where everyone can thrive and believes diversity of backgrounds, perspectives, and experiences makes us stronger and more innovative. We are proud to be an Equal Opportunity Employer and make employment decisions without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other legally protected status.
