BAE Systems Intelligence & Security is looking for an Assistant Company Secretary to join our legal Company Secretariat team. In this role, you will support the Senior Assistant Company Secretary in managing day-to-day plc corporate matters and lead a significant global corporate governance change project. You will play a key part in delivering our advanced, technology-led defence, aerospace and security solutions by ensuring robust governance and compliance.
What You'll Do
- Support the Senior Assistant Company Secretary in managing day-to-day plc corporate matters, including preparing briefing materials on regulatory and governance developments.
- Lead a global corporate governance change project, contribute to ad hoc initiatives, and identify ways to improve processes and ways of working.
- Ensure compliance with statutory, regulatory, and governance requirements, keeping up to date with emerging best practice and legislation.
- Advise Directors and Corporate Secretariat team members on company law, Articles of Association, Group policies, and governance processes.
- Provide specialist insight on governance across the Group’s subsidiaries, supporting senior stakeholders on company secretarial matters, governance best practice initiatives, and authorised signatory arrangements.
- Organise and service subsidiary board meetings, prepare agendas, papers, and minutes.
- Manage company incorporations, statutory filings, and legal entity records.
- Oversee subsidiary-related projects, ensuring accurate governance, company law compliance, and record-keeping.
- Coach and mentor junior team members, providing guidance on governance and company secretarial practices.
- Help colleagues prioritise and reallocate workloads as business needs change.
- Support shareholder and share plan processes, maintaining accurate records of share capital and statutory corporate documentation.
- Keep up to date with developments in company secretarial practice, IT solutions, and knowledge management, identifying opportunities to enhance governance processes and team effectiveness.
What We're Looking For
- Hold a Chartered Governance Institute (CGI) qualification or equivalent.
- Have substantial experience in a corporate secretariat function.
- Have experience in a listed company environment.
- Possess in-depth knowledge of legislation and regulatory requirements for UK listed companies.
- Have proven expertise in corporate governance and compliance.
- Demonstrate the ability to build and maintain effective relationships with internal and external stakeholders, including administrators and service providers.
- Be confident coaching colleagues, leading projects, and implementing continuous improvements to governance processes and ways of working.
Nice to Have
- Experience ideally within a large multinational organisation.
Team & Environment
This role sits within the legal Company Secretariat team at Head Office, reporting to the Senior Assistant Company Secretary. You'll be part of a supportive culture where you can feel you belong.
Benefits & Compensation
- Compensation: Circa £80,000
- Executive benefits.
- Lifelong learning and meaningful work.
- Rewards tailored to what’s most important to you and your family.
- Support for your financial and personal wellbeing.
- A balanced lifestyle.
Work Mode
This is a hybrid role based from our Stirling Square or London offices.
We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.
