Position Overview
This role provides essential administrative and project coordination for the Accreditation, Licensure, and State Authorization (ALSA) functions. The Coordinator ensures accurate recordkeeping, supports compliance initiatives, and facilitates communication across academic and regulatory stakeholders. Based onsite in Chicago, IL, the position supports institutional integrity through meticulous documentation and cross-functional collaboration.
Key Responsibilities
- Deliver day-to-day administrative support for ALSA operations, including document management, correspondence drafting, and record maintenance
- Prepare and submit state authorization renewals and manage compliance timelines for designated jurisdictions
- Support accreditation processes by collecting data, preparing reports, and assisting with site visit logistics
- Coordinate travel, accommodations, and scheduling for visiting review teams and internal staff during accreditation events
- Maintain and update institutional directories, websites, and policy documents to reflect current standards
- Track academic initiatives and compliance milestones, providing regular updates on project status
- Assist in organizing accreditation meetings, including agenda development, minute-taking, and follow-up action tracking
- Collaborate with program leadership on licensure audits, student support letters, and regulatory disclosures
- Work with legal and compliance teams to interpret regulatory changes and implement necessary updates
- Manage invoice processing, check requests, and expense documentation with external partners
- Lead mid-year and annual compliance reviews, including gap analyses and audit preparation
- Coordinate alumni survey distribution between institutional research and academic programs
Required Qualifications
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems
- Strong research capabilities, particularly in regulatory and compliance environments
- Excellent written and verbal communication skills with attention to detail
- Ability to manage multiple priorities independently and meet strict deadlines
- Experience with document management, recordkeeping, and report generation
- Skill in maintaining professional relationships across diverse teams and external entities
- Capacity to exercise sound judgment and initiative in a fast-paced academic setting
Preferred Qualifications
- Bachelor’s degree
- One year of administrative experience, particularly in higher education or regulatory compliance
Work Environment
This is an onsite position located in Chicago, IL. The role includes periodic travel—approximately 6 to 10 weeks per year—for campus and program site visits. The Coordinator must be able to adapt to shifting schedules and compliance deadlines while maintaining accuracy and professionalism.
Compensation and Benefits
The base pay rate is $25.00 per hour. Total compensation may vary based on experience and other factors. Benefits include generous paid time-off, medical, dental, life, and disability insurance, retirement plan with employer contribution, flexible spending accounts, and tuition reimbursement. The institution is committed to equal opportunity and fostering a diverse, inclusive workplace.
