Responsibilities
- Coordinating and assist with staff travel requests.
- Posting and distributing client and organizational updates and notifications to all staff.
- Daily collection of all paperwork, lost and found, money, used recyclable products and deliver supplies on as needed basis.
- Tracking all Government Furnished Equipment (GFE) including Keys, radios, headsets, etc.
- Coordinating maintenance repairs of equipment.
- Acting as VAP Administrative Coordinator responsible for Property / Lost & Found Database including tracking of lost and found items; responding to return calls / emails about lost and found items in question; coordinating shipment of items back to passengers / headquarters; and completing end of the month donations / destructions.
- Acting as Customer Service Liaison for passenger claims including updating pre-claims database, responding to passenger claims, assisting with investigations, and coordinating resolution of claims.
- Reconciling expenditures for parking bills and adjust for new hires / terminating employees.
- Completing purchasing requests, track orders and resolve any vendor issues, and maintain supplies.
- Recording all travel or reimbursement for employee travel expenses accrued due to travel or payment and ensure all forms / receipts are sent to headquarters for payment.
- Maintaining master employee information and seniority rosters.
- Assisting the Human Capital with the distribution of any employee materials or required forms.
- Coordinating communication between management and Corporate Human Capital regarding leave tracking, counseling and other required documentation.
- Maintaining the employee SharePoint site including posting and deleting any documents as instructed by management.
Requirements
- Human Resource experience.
- Ability to provide advanced administrative and business support to the management team.
- Proficient with Microsoft Outlook (E-mail Word Excel and PowerPoint) at the intermediate to expert level.
- Able to generate reports statistics timelines tables and correspondence.
- Proficient in the use of Microsoft SharePoint and Office 365
- Ability to gather compile review and analyze data.
- Ability to effectively communicate verbally and in writing.
- Education Requirement: High School
- Preferred Minimum Years of Overall Experience: 2
- Preferred Minimum Years of Specific Experience in Field: 2
- Minimum Clearance to Start: Public Trust
- Work Status Allowable: US Citizenship
Nice to Have
- Ability to use sound judgement in resolving issues knowing when to escalate and making recommendations.
- Ability to problem-solve moderately complex issues.
- Ability to multitask and possess excellent organizational skills.
- Excellent verbal and written communication skills.
- Excellent customer service skills.
Benefits
- Competitive Compensation
- Benefits for you and your family
- Medical
- Dental
- Vision
- 401K
- Vacation Leave
- Flexible Spending
- Life insurance
- Employer Paid Long | Short Term Disability
- Tuition & Training Reimbursement Program
Work Arrangement
On-site
Additional Information
- Travel: Little (less than 10%)
- Telecommute Options: None
