About the Role
The Administrative Coordinator will manage facilities tasks and coordinate logistics for events, providing essential administrative and operational support to ensure efficient functioning and professional event delivery.
Responsibilities
- Coordinate logistics for meetings, conferences, and special events
- Manage room bookings and scheduling across multiple locations
- Oversee setup and arrangements for event spaces
- Assist with vendor coordination and service agreements
- Maintain event checklists and timelines
- Ensure compliance with safety and access protocols
- Support audiovisual setup and technical needs
- Track facility usage and report on space utilization
- Respond to facility-related inquiries and requests
- Assist in preparing event documentation and materials
- Monitor inventory of supplies for events and offices
- Coordinate maintenance and repair requests
- Liaise with building management and security teams
- Support health and safety inspections
- Assist in developing event run-of-show documents
- Track event attendance and participation data
- Prepare post-event summaries and feedback reports
- Ensure facilities meet accessibility standards
- Manage keys, access cards, and entry systems
- Support move coordination for office reconfigurations
- Maintain cleanliness and organization of shared spaces
- Assist with emergency preparedness planning
- Coordinate catering logistics for events
- Track service contracts for facility vendors
- Provide backup support for reception and front desk
Compensation
Competitive salary and benefits package commensurate with experience
Work Arrangement
Hybrid work schedule with on-site event and facility responsibilities
Team
Part of the operations team supporting executive leadership and program divisions
About the Organization
A nonpartisan think tank dedicated to informing and shaping U.S. foreign policy through research, analysis, and dialogue
Application Process
- Applicants must submit a resume and cover letter
- Finalists will be required to complete a background check
Not available for this position
