VON Canada (Ontario) is hiring an Administrative Assistant I, Home Support - Full-time

VON Canada is looking for an Administrative Assistant I, Home Support to join our Ontario team. In this full-time role, you will provide essential administrative support functions, acting as a key resource for the site management team and ensuring VON delivers quality service to the public.

What You'll Do

• Respond to general inquiries by answering telephone calls and greeting/directing staff, volunteers, clients, and visitors.
• Manage incoming and outgoing correspondence, including mail pick-up and drop-off.
• Schedule and organize meetings and appointments as requested.
• Prepare general correspondences, memos, forms, minutes, reports, and other documents.
• Manage accurate, secure, and confidential filing systems for client, personnel, and general files.
• Input data and produce reports, statistics, and information as directed.
• Order and maintain an inventory of required office supplies.
• Collaborate with teams to organize logistics for special projects, events, and seminars.
• Receive and receipt donations and bill payments, and prepare bank deposits.
• Assist in standardizing processes and forms, and updating policies and manuals.

What We're Looking For

• Post-secondary education in office administration or a related field, or equivalent relevant experience.
• Proficiency in Windows OS and the MS Office Suite.
• Excellent oral and written communication skills.
• Strong organizational skills with an ability to prioritize and multi-task.
• Excellent customer service skills and a high level of accuracy and attention to detail.
• Able to work both independently and within a team.
• Ability to maintain confidentiality at all times.
• A satisfactory criminal records and vulnerable sector check.

Nice to Have

• Experience with scheduling software and Cognos.
• Experience working in a unionized environment.

Technical Stack

• Windows OS
• MS Office Suite

Team & Environment

You will act as a key administrative resource for the site management team and other team members in the office.

Work Mode

This is an onsite position.

VON Canada is committed to embracing and celebrating equity, diversity, and inclusion (EDI) as fundamental to living out our values. We are also committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them.