Penn State is hiring an Administrative Assistant, Corporate Engagement Center

Penn State University is hiring an Administrative Assistant for its Corporate Engagement Center (CEC), a collaborative unit between the Office of the Senior Vice President for Research and the Division of Development and Alumni Relations. You will provide crucial administrative support to leadership, assist with meeting and event planning, process philanthropic gifts, and manage day-to-day office operations.

What You'll Do

• Act as assistant to the Assistant Vice President and CEC Directors, providing support for scheduling, travel arrangements, and expense reconciliation.
• Articulate Penn State’s needs, ambitions, and values, including diversity, equity, and inclusion, through excellent informal and formal communications.
• Assist with meeting and event planning and execution, including logistics and note-taking.
• Manage staff meeting scheduling, note-taking, and the office calendar.
• Process and document philanthropic and corporate gifts and support research financial needs.
• Greet and direct visitors, and manage inquiries from the CEC website and central email account.
• Reserve fleet vehicles.
• Maintain office supplies and arrange for equipment maintenance.
• Perform other duties as assigned.

What We're Looking For

• A High School Diploma/GED or Vocational Training/Degree and 2+ years of relevant experience, or an equivalent combination.
• A dedication to building relationships with diverse communities and a demonstrated commitment to diversity, equity, and inclusion.
• Ability to work with minimal supervision on difficult assignments.
• Experience with standard office procedures and a willingness to learn job-related software.
• Strong attention to detail, organizational, and customer service skills.
• Strong verbal and written communication skills.
• The ability to work independently and as part of a team with individuals from a variety of cultures and backgrounds.
• Exemplary interpersonal skills and a proven ability to self-motivate.
• A commitment to professional development, learning, and being mentored.

Nice to Have

• Proficiency in Office 365 applications (Teams, SharePoint, Outlook, Word, Excel, PowerPoint).
• Experience with Ellucian Advance, Salesforce, or other CRM software.
• Experience with DocFinity or other document management software.
• Experience with SAP Concur for expense processing.
• Experience with financial transaction processing software.
• Experience with adhering to policies and procedures.

Technical Stack

• Office 365 applications (Teams, SharePoint, Outlook, Word, Excel, PowerPoint)
• Ellucian Advance, Salesforce, or other CRM software
• DocFinity or other document management software
• SAP Concur
• Financial transaction processing software

Team & Environment

You will be part of the Corporate Engagement Center (CEC), a collaboration between the Office of the Senior Vice President for Research and the Division of Development and Alumni Relations. You will report to the Constituent Programming and Events Officer, CEC, and work closely with the Assistant Vice President of Corporate Engagement and the CEC Directors.

Benefits & Compensation

• Compensation: $38,300.00 - $55,500.00
• Comprehensive medical, dental, and vision coverage.
• Robust retirement plans.
• Substantial paid time off including holidays, vacation, and sick time.
• Generous 75% tuition discount for employees and eligible spouses and children.

Work Mode

This is an onsite position at the University Park campus in State College, Pennsylvania.

Penn State is an equal opportunity employer committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.