The Town of Nantucket is hiring an Administrative Assistant to support its Community Preservation Committee (CPC). Under the administrative direction of the Municipal Housing Director, you will perform clerical tasks, manage CPC public meetings, and serve as the primary contact for the Committee and the public.

What You'll Do

Serve as the primary liaison between the municipality, the Community Preservation Committee, the Community Preservation Coalition, and other governmental entities.
Coordinate with state agencies, municipal administration departments, public officials, and regulatory bodies on CPC-related matters.
Communicate CPC compliance with CPA legislative requirements and related regulatory updates.
Prepare CPC agendas, meeting notices, and minutes to ensure proper public disclosure, accessibility, and transparency and compliance with the Open Meeting Law.
Ensure timely public access to meeting minutes, records, and government documents.
Maintain complete and accurate records of CPC meeting notices, minutes, applications, reports, contracts, deed restrictions, and grant documentation.
Prepare and submit required compliance, financial, and status reports to CPC, municipal leadership, state agencies, and oversight bodies.
Keep CPC project information updated on the Department of Revenue website.
Oversee and maintain the CPC webpage on the Town website to ensure accuracy, transparency, and public accessibility.
Serve as the primary public point of contact for CPC inquiries related to meetings, grant applications, project status, and public participation.
Assist residents, businesses, and organizations with understanding CPC application processes, and grant application requirements.
Coordinate and execute all administrative and logistical aspects of the CPC Annual Public Forum and Annual Town Meeting warrant articles.
Maintain consistent communication with municipal departments to ensure clear and accessible public information.
Oversee and manage the administrative operations of the CPC office, accounts payable and receivable, purchasing, and related documentation.
Monitor office supplies and equipment; arrange maintenance and repairs as necessary.
Process incoming and outgoing correspondence; maintain filing systems and records.
Answer telephone inquiries, refer callers to appropriate CPC Project Managers, and follow up on citizen inquiries.
Review and record CPC grant applications to ensure completeness and compliance prior to committee review.
Assist applicants with grant application submissions and required Project Status Report Forms.
Schedule grant application interviews and first- and second-round CPC deliberations.
Monitor grant balances and expenditures, report periodically to the CPC Chair.
Review and process invoices for payment and track budgets in relation to expenditures.
Monitor all open CPC projects in coordination with CPC Project Managers, including tracking progress, balances, completion status, and required deed restrictions.
Perform other related duties as assigned.

What We're Looking For

An Associate degree and one or more years of related work experience in an office environment; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
Proficient computer literacy.
A valid Class D Massachusetts motor vehicle driver’s license.

Nice to Have

Working knowledge of common policies, practices and procedures of municipal government and applicable state and/or federal laws and regulations pertinent to position functions.