Washington University in St. Louis is hiring an Accounting Assistant III (Remote) - Arts and Sciences

Washington University in St. Louis is hiring an Accounting Assistant III to serve as the primary budget and financial support person for multiple academic units within the Arts & Sciences Finance Cluster. You will prepare and administer department budgets, accounts, and reports to ensure efficient use of financial resources.

What You'll Do

• Initiate and review purchasing transactions while maintaining paperless documentation.
• Review all purchases for appropriate grant or university funding allocations and correct budget coding.
• Process spend authorizations and review travel expense reports for approval.
• Process internal and external invoices.
• Review reimbursement requests for appropriate funding allocation and coding.
• Enter requisitions into the Marketplace purchasing system and monitor the purchasing process.
• Work with academic unit leadership on the annual budget process, providing entry and reconciliation support.
• Monitor account balances, maintain encumbrances, process journals and budget amendments, and complete year-end closing.
• Coordinate with payroll to ensure accurate onboarding, biweekly/monthly/stipend payments, and payroll distribution reviews.
• Prepare accounting, financial, and budget reports for academic units and central offices.
• Assist with post-award grant reporting and reconciliation as needed.

What We're Looking For

• A high school diploma or equivalent, or a combination of education and experience.
• Three or more years of experience in accounting, business, or administrative support roles.

Nice to Have

• A bachelor's degree.
• Four or more years of accounting or bookkeeping experience.
• Skills in: Accounting, Accounting Journal Entries, Communication, Confidentiality, Deadline Management, Detail-Oriented Work, Error Correction, Financial Transactions, Invoices, Meeting Organization, Microsoft Office, Multitasking, Oral Communications, Service Orientation, Sound Judgment, Workday Software, and Work Efficiency.

Technical Stack

• Workday
• Microsoft Office

Team & Environment

You will be a member of the Arts & Sciences Finance Cluster, providing financial support to multiple academic units.

Benefits & Compensation

• Compensation: $21.17 - $32.85 per hour.
• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan with university contributions starting at 7%.
• Wellness challenges, health screenings, mental health resources, mindfulness programs, employee assistance program (EAP), and financial resources.
• Four weeks of caregiver leave.
• Tuition coverage for employee and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years.

Work Mode

This position offers a hybrid work mode.

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. The university is dedicated to building an inclusive community.