ISTA Personnel Solutions is looking for a US Healthcare Procurement & Vendor Coordinator to manage day-to-day purchasing and procurement workflows for U.S.-based healthcare facilities. This operational role focuses on administration, coordination, and accurate processing of purchase orders, invoices, and vendor-related tasks to ensure compliance and timeliness.
What You'll Do
- Capture, review, and process purchase requests in internal procurement systems.
- Verify orders for budget alignment and required approvals prior to processing.
- Coordinate with vendors and healthcare facilities regarding order status, deliveries, and timelines.
- Follow up on back orders and assist with sourcing approved non-catalogue items.
- Track rental and equipment items, ensuring timely returns.
- Process supplier invoices and accurately match them to purchase orders.
- Investigate invoice or order discrepancies and escalate issues where required.
- Maintain accurate records and documentation in line with internal procedures and compliance standards.
What We're Looking For
- Previous experience in procurement administration, purchasing, order processing, or a similar operational role.
- Strong attention to detail and ability to follow structured processes and approval workflows.
- Comfortable managing purchase orders, supplier invoices, and internal approval systems.
- Proficient in Microsoft Office (Excel & Outlook).
- Clear and professional communication with internal teams and external vendors.
- Highly reliable, organised, and self-motivated professional, able to manage multiple priorities independently in a remote setting.
Nice to Have
- Experience in healthcare, finance, or compliance-driven environments.
Technical Stack
- Microsoft Office (Excel & Outlook)
Work Mode
This is a fully remote position operating in the Eastern Standard Time (EST) zone.
ISTA Personnel Solutions is an equal opportunity employer.
