Responsibilities
- Manage complex schedules and coordinate a high volume of appointments and meetings for multiple individuals.
- Assist with travel arrangements and ensure timely submission and organization of expense reports for several team members.
- Provide logistical coordination for meetings and events, including participant arrangements, materials preparation, and on-site support.
- Ensure professional, clear, and consistent communication with external grantees and field partners.
- Serve as a point of contact between internal teams and external collaborators, responding to inquiries and directing requests appropriately.
- Support communication workflows by helping respond promptly to phone and email messages.
- Maintain organized digital records and implement systems to track, prioritize, and monitor tasks across supported staff.
- Engage in ongoing learning initiatives, including team development, collaboration practices, and equity-focused training programs.
Work Arrangement
Hybrid — Seattle, WA, Washington DC
Other
- This is an evergreen job posting; applicants interested in future Program Assistant or Senior Program Assistant positions are invited to apply.
- Submitted materials will be kept on file and may be reviewed for upcoming openings, with potential contact for preliminary screening.
- Most Program Assistant placements are based in Seattle, WA, though some roles may be in Washington DC; remote opportunities may be available depending on team needs.
- Temporary assignments typically last from 3 to 12 months, with a maximum duration of 24 months at the organization.
- Candidates must be authorized to work legally in the country where the role is based without employer-sponsored visa support.
- Employment is subject to a successful background check outcome.
- All listed opportunities are temporary, and the employer of record is AgileOne.
- Assignments are temporary and employment is at-will, with no fixed end date or guaranteed continuation.
- There is no assurance of ongoing employment with AgileOne or any implied or explicit path to permanent employment with the Foundation.
Must be able to legally work in the country where this position is located without visa sponsorship.
