About the Role
This position provides administrative and operational support to the talent acquisition team by managing candidate pipelines, scheduling interviews, and ensuring a positive experience for applicants throughout the hiring lifecycle.
Responsibilities
- Coordinate interview logistics including scheduling, calendar management, and communication with hiring teams
- Serve as the primary point of contact for candidates during the recruitment process
- Maintain data integrity within the applicant tracking system for all candidate records
- Update and distribute job postings across multiple platforms and job boards
- Prepare onboarding documentation for new hires upon offer acceptance
- Track candidate progress through each stage of the hiring pipeline
- Generate reports on recruitment metrics and process efficiency
- Support the creation and distribution of offer letters and employment contracts
- Assist with organizing and participating in virtual career fairs and recruitment events
- Ensure compliance with company policies and employment regulations during hiring
- Standardize communication templates for candidate outreach and follow-up
- Collaborate with HR and department leads to understand hiring needs
- Monitor email inboxes for candidate inquiries and respond promptly
- Audit candidate files for completeness and adherence to documentation standards
- Facilitate background check and reference verification processes
- Maintain confidentiality of sensitive hiring and personnel information
- Track recruitment spending and vendor usage against budget guidelines
- Support diversity and inclusion initiatives within sourcing and outreach efforts
- Provide feedback on process improvements to enhance candidate experience
- Assist with onboarding coordination for newly hired employees
Compensation
Competitive hourly rate commensurate with experience
Work Arrangement
Remote
Team
Part of the Human Resources team supporting talent acquisition functions
Why This Role Matters
This position plays a key role in shaping the candidate journey and supporting scalable hiring practices. The coordinator ensures smooth operations across recruitment workflows and contributes to building a strong employer brand through consistent and professional interactions.
What to Expect
You will work in a dynamic environment with frequent task switching, regular communication with candidates and hiring teams, and a focus on process accuracy. Success in this role requires initiative, responsiveness, and a commitment to operational excellence.
Not available for this position
