The Trustees of the University of Pennsylvania are hiring a Scheduler for Scheduling & Event Services (Space Planning & Operations) to support the School of Medicine complex. You will provide service and support for space scheduling and event coordination, working with a team in a world-renowned academic and research institution dedicated to interdisciplinary scholarship.
What You'll Do
- Provide administrative and scheduling support to the Scheduling and Event Service team.
- Receive and respond to emails and phone calls; monitor dashboard and process reservations.
- Email event confirmations and other correspondence; create floor plans.
- Electronically file and distribute event reports and correspondence.
- Verify accurate and complete information on requests; direct requests to appropriate staff or departments.
- Respond to space requests and service requests including AV, Security, Event Support, and Housekeeping.
- Assign support staff based upon SES procedure or input from senior staff.
- Coordinate and proofread the daily worksheet report to determine daily and weekly support schedule in preparation for Daily Operations Meeting.
- Act as an administrative assistant for the workgroup.
What We're Looking For
- High School diploma or GED
- 3 to 5 years related experience, or equivalent combination of education and experience
Nice to Have
- Associate’s Degree
- Familiarity with an academic medical environment
Technical Stack
- Database and/or scheduling systems, preferably EMS
- Personal computer
- Photocopier
Team & Environment
Works closely with Associate Director and Scheduling staff. This role reports to the Sr. Director and Associate Director.
Benefits & Compensation
- Compensation: $18.99 - $20.91 Hourly Rate
- Excellent healthcare and tuition benefits for employees and their families
- Generous retirement benefits
- Professional development opportunities
- Supportive work and family benefits
- Health and wellness programs and resources
- Flexible Spending Accounts
- Life insurance
- Long-Term Care Insurance
- Time Away from Work
- Discounts and Special Services
- Flexible Work Hours
- Penn Home Ownership Services (forgivable loan)
- Adoption Assistance
Work Mode
This is an onsite position located in Philadelphia, Pennsylvania.
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin, citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
