About the Role
The virtual assistant will handle administrative and operational tasks to support real estate agents, including transaction coordination, marketing support, and client follow-up.
Responsibilities
- Coordinate property showings and schedule appointments
- Prepare and distribute marketing materials for listings
- Manage incoming calls and respond to client inquiries
- Maintain accurate records of client interactions and transactions
- Assist with drafting contracts and transaction documents
- Follow up with clients to ensure timely communication
- Update property listings on multiple online platforms
- Organize digital files and transaction folders
- Support open house logistics and promotional efforts
- Track deadlines and ensure compliance with timelines
- Communicate with title companies and lenders
- Assist with notarization and document signing processes
- Monitor email inboxes and prioritize messages
- Generate reports on sales activity and performance metrics
- Provide administrative support during escrow and closing
Nice to Have
- Real estate license or coursework completed
- Experience using transaction management tools
- Background in sales or customer service
- Prior work in a remote role
- Familiarity with social media marketing
Benefits
- Flexible work schedule
- Opportunity for ongoing professional development
- Supportive team environment
- Growth potential based on performance
- Access to productivity and communication tools
Compensation
Competitive hourly rate based on experience
Work Arrangement
Remote position with flexible scheduling options
Team
Small, fast-paced real estate team focused on efficiency and client service
Application Process
- Interested candidates should submit a resume and brief cover letter
- Shortlisted applicants will be invited for a video interview
- Final candidates may complete a practical task related to the role
Work Expectations
- Candidates must be available during standard business hours at least three days per week
- Reliable response time to emails and messages is required
- Consistent performance and initiative are expected
Not available for this role
