City Wide Facility Solutions is hiring a Part-Time Administrative Coordinator to provide essential administrative and operational support to our Talent Acquisition Manager. This role is central to our Independent Contractor onboarding and compliance process, ensuring all documentation and communication are handled accurately and efficiently. This is an in-person role with no remote days.

What You'll Do

Assist the Talent Acquisition Manager in identifying and recommending Independent Contractors for upcoming projects and accounts.
Upload and maintain Independent Contractor documentation, including insurance, licenses, and contracts, in the company’s CRM system.
Create and manage lists of qualified janitorial Independent Contractors for new accounts and coordinate scheduling for property tours.
Maintain accurate and up-to-date Independent Contractor records within the CRM.
Notify the Operations Team of all newly onboarded Independent Contractors to ensure timely placement on accounts.
Conduct regular audits of Independent Contractor files at specific intervals (30, 60, 90 days, 6 months, 1 year) to ensure compliance.
Support various administrative functions related to Talent Acquisition and Contractor Management as needed.

What We're Looking For

Strong organizational skills with excellent attention to detail and accuracy.
Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and CRM/database systems.
Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
Strong written and verbal communication skills.
Professional, dependable, and proactive attitude.