Institut für Zukunftsbildung (IZB) is hiring an Organisationsassistenz | KI - Bildungskoordination | 100% remote | Teilzeit oder Freelance

When technology advances, human potential must grow. This isn't just a slogan, but our core motivation. We at the Institute for Future Education (IZB) transform employees from mere users into future shapers. Our AZAV-certified "AI Leader" program connects technological efficiency with human meaning-making. Algorithms process millions of data points. But feeling, questioning, and leading remain human domains. This is where you come in. As the central interface between participants, administration, and management, you'll ensure smooth operations and a positive, professional participant experience - digital, structured, and service-oriented. Tasks Customer Communication & Administration Process emails, respond to inquiries, send start-up emails, and support new participants. Document and Participant Management Download, review, name, and systematically file documents (CVs, contracts, identification) for each participant. Funding Applications & Formalities Complete applications, create power of attorney documents and justifications, conduct follow-ups. Quality Management & Control Check for missing signatures and documents, rectify errors, monitor deadlines, and document to-dos. AZAV Support Contribute to meeting AZAV requirements, prepare audit-ready documentation, maintain quality evidence. Management Assistance Support organizational and administrative tasks, prepare meetings and appointments, coordinate internal communications. Communication Handle telephone inquiries, clarify questions, and flexibly support during time-critical phases (e.g., before course start). Qualifications Professional: - Administrative experience (preferably AZAV) - Confident handling of forms and authorities - Proficient in document management - Skilled with CRM tools, open to new AI tools - Natural ability for quality control and error correction - Adept at managing deadlines and maintaining overview Personal – What Matters to Us: - Highly structured, reliable, detail-oriented, methodical - Human-centered thinking - Curious about AI - Positive attitude, even during stressful times - Self-reflective and decisive - Strong communicator (written and verbal) Benefits: - Meaningful Work: Contribute to a visionary educational institution - 100% Remote: Work from anywhere, flexible scheduling - Steep AI Learning Curve: Collaborate with founders and AI experts - Full Access: All AI Leader content and resources - Real Perspective: Start in support roles, potential team leadership development Perhaps you know the feeling: In many jobs, you get lost in processes without understanding their purpose. Filling forms, chasing documents, processing emails - at day's end, you wonder: "Was that it?" Not here. You'll see the direct impact of your work. Each funding application you submit opens doors to further education that could transform someone's life. You're not just administration - you're an enabler. And you'll grow with us. AI isn't just a topic for our participants, but for you too. Learn from AI experts, experiment, develop yourself. Remote, flexible, human - yet professional. Sounds contradictory? Try it out! We warmly invite applicants to complete the free personality test at 16personalities.com/de and share their type. We believe strength-oriented work is key to collective development. Updated: 1 day ago Job ID 15283627 Institut für Zukunftsbildung 1-10 employees Further Education and Coaching