Vantage Data Centers is hiring an Office Manager, NA to create a seamless operational environment for teams working out of temporary trailers during construction activities in Shackelford County, TX. This role ensures a safe, functional, and welcoming workspace by managing onsite logistics, vendor services, and daily employee support.
What You'll Do
- Serve as the daily onsite representative ensuring all trailers are clean, functional, stocked, and welcoming.
- Conduct daily walkthroughs to identify and address maintenance, cleanliness, safety, or supply issues.
- Maintain trailer inventory including snacks, beverages, PPE, office supplies, and comfort items.
- Coordinate with facilities and construction teams regarding trailer placement, power, HVAC, lighting, and repairs.
- Respond quickly to operational issues such as outages, equipment failures, or access problems.
- Create a positive environment for employees working in rugged or temporary conditions.
- Support incoming employees by offering orientation to trailer layouts, amenities, safety information, and communication channels.
- Coordinate onsite engagement initiatives such as catered lunches, hydration stations, wellness items, or appreciation events.
- Monitor morale and proactively escalate any concerns about working conditions.
- Source, onboard, and manage local vendors for cleaning, catering, supply replenishment, HVAC services, trailers, and portable restrooms.
- Ensure vendor performance meets safety, timeliness, and quality expectations.
- Review invoices and manage regular service schedules.
- Serve as the first point of contact for safety concerns within the trailer area.
- Ensure compliance with badge access, visitor logs, safety protocols, and emergency procedures.
- Escalate unauthorized activity or access concerns immediately.
- Partner with security teams and construction teams to maintain a safe environment.
- Receive and distribute shipments, materials, PPE, and supplies coming through the trailer campus.
- Own mail distribution procedures across all onsite trailers and temporary workspace areas.
- Maintain weekly communications to employees regarding updates, changes, weather impacts, or campuswide notices.
- Maintain signage, directional guides, and trailer/campus maps.
- Track supply usage trends and proactively forecast needs.
- Support Workplace Operations with special projects for Abilene and other regional sites as needed.
What We're Looking For
- 2+ years of experience in workplace operations, facilities coordination, logistics, or hospitality
- Strong communication and interpersonal skills; able to support employees at all levels
- Ability to work in a construction data-center environment
- Comfortable being the primary onsite operator with minimal daily supervision
- High level of organization, follow-through, and problem-solving ability
Nice to Have
- Experience supporting distributed or temporary work environments (trailers, field offices, remote sites)
- Vendor management experience
- Familiarity with safety protocols, emergency response, or site access control
- Ability to lift up to 25 lbs. for supply runs or trailer resets as needed
Team & Environment
Part of the Workplace Operations team, which partners closely with People Experience, IT, Physical Security, Facilities, and Executive Assistant teams.
Benefits & Compensation
- Medical, dental, and vision coverage
- Life and AD&D insurance
- Short and long-term disability coverage
- Paid time off
- Employee assistance program
- Participation in a 401k program with company match
- Many other additional voluntary benefits
- Above market total compensation package
- Recognition, training and development opportunities
Work Mode
This role is onsite in Shackelford County, TX.
Vantage Data Centers is an Equal Opportunity Employer.
