Responsibilities
- Maintain smooth, coordinated, and welcoming office operations across internal teams.
- Share timely updates about office changes with the wider organization.
- Propose enhancements to improve workplace conditions and employee satisfaction.
- Oversee administrative or reception staff to ensure office and kitchen supplies are consistently stocked.
- Lead programs such as company meetings, ergonomic assessments, and workplace services.
- Prepare the office for employees and guests, including onboarding setups and access provisioning.
- Keep the office seating layout updated and assist with long-term space planning.
- Support office relocations, renovations, and fit-out projects.
- Organize meetings and on-site logistics, including agendas, notes, room bookings, catering, and vendor arrangements.
- Collaborate with corporate departments like IT, HR, Finance, Compliance, and Facilities on office initiatives.
- Serve as the main contact for external vendors such as building management and maintenance services.
- Negotiate and oversee service contracts to ensure quality, compliance, and cost efficiency.
- Manage the office budget and support Finance with annual planning cycles.
- Enforce compliance with local safety regulations and internal policies, including emergency preparedness.
- Act as the primary point of contact for building security and access systems.
- Coordinate with global Office Managers to standardize practices and service delivery.
- Gather stakeholder feedback and suggest improvements to office processes.
- Promote an inclusive, positive, and connected workplace culture aligned with organizational values.
- Track office activities and ensure programming enhances employee experience.
- Plan and manage events such as town halls, social gatherings, client visits, and recruitment sessions.
- Identify ways to improve workplace safety, team engagement, and employee well-being, sharing insights with HR.
- Encourage involvement in programs that build culture and interdepartmental relationships.
- Supervise administrative and reception staff with clear expectations and balanced workloads.
- Provide ongoing coaching, performance feedback, and development support to team members.
- Conduct formal performance evaluations and maintain regular performance discussions.
Work Arrangement
Hybrid — New York City