About the Role
The position provides high-level administrative and operational support to executive leadership, ensuring efficient day-to-day functioning and alignment across departments.
Responsibilities
- Manage complex calendars and schedule executive meetings, internal and external
- Prepare and edit correspondence, presentations, and reports for leadership review
- Coordinate logistics for board meetings, leadership summits, and executive travel
- Serve as a point of contact between executives and internal teams or external partners
- Track and follow up on action items from leadership discussions
- Maintain confidentiality of sensitive business information
- Support special projects initiated by the executive team
- Organize and prioritize incoming communications for executive attention
- Draft meeting agendas and summarize key outcomes
- Ensure timely execution of executive decisions across departments
- Assist in onboarding and orientation for new executive hires
- Monitor progress on strategic initiatives and provide status updates
- Maintain executive office documentation and filing systems
- Liaise with HR, finance, and legal teams on executive matters
- Facilitate internal communication flows involving leadership
- Coordinate executive communications with public relations when needed
- Track deadlines and deliverables related to executive priorities
- Prepare briefing materials for industry events and investor meetings
- Support crisis management coordination when required
- Implement process improvements for executive office efficiency
- Ensure compliance with internal governance protocols
- Manage vendor relationships specific to executive operations
- Oversee office supplies and equipment for the executive suite
- Assist in preparing annual planning documents
- Maintain awareness of industry developments relevant to leadership
Compensation
Competitive salary and benefits package
Work Arrangement
Hybrid work model with flexible scheduling
Team
Collaborative environment within the executive operations unit
About the Team
This role operates at the center of executive decision-making and supports a leadership team focused on innovation in mortgage services. The environment values precision, discretion, and proactive problem solving.
Growth Opportunities
High-performing individuals may advance into strategic operations or executive advisory roles within the organization.
Not available
