The City of Richmond is seeking a highly organized professional for the position of Executive Assistant, Principal. This role supports the Deputy Chief Administrative Officer (DCAO) for Operations, serving as a key liaison between the DCAO, internal departments, elected officials, and external stakeholders.

What You'll Do

Manage the DCAO’s complex calendar, including scheduling meetings, briefings, and travel arrangements.
Prepare, proofread, and edit correspondence, presentations, and reports for internal and external distribution.
Coordinate logistics for meetings and special events; take and distribute minutes as needed.
Track and assist with high-priority projects and time-sensitive tasks.
Serve as a point of contact for internal and external inquiries directed to the DCAO, ensuring professionalism and discretion.
Oversee daily operations of the DCAO’s office, including supply management, mail distribution, filing systems, and office equipment coordination.
Coordinate communications and activities between the DCAO and department directors, City Council members and community stakeholders.
Monitor and follow up on action items assigned to departments or external entities.
Support the preparation and coordination of materials for public meetings, briefings, or media events.

What We're Looking For

An Associate's degree in a related field such as business administration.
A minimum of three years of advanced administrative support, customer service, and paraprofessional analytical work, preferably with experience supporting an organization's top executives.
An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications.

Nice to Have

A Bachelor's degree.
Demonstrated and advanced experience using Microsoft Outlook to schedule meetings.
Demonstrated ability to multi-task, prioritize tasks, and show exceptional dependability.
Excellent verbal and written communication skills using proper grammar and punctuation.

Technical Stack

Microsoft Office Suite
Databases
Case Management Systems
RAPIDS

Team & Environment

You will support the Deputy Chief Administrative Officer (DCAO) for Operations, reporting directly to them.

Work Mode

This is an onsite position located in Richmond, VA.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.