Responsibilities
- Insolvency Administration Support
- Administration of pre-appointment processes for liquidations and receiverships
- Carrying out first day tasks for new insolvency appointments, including generating standard template letters, job set-up and miscellaneous administrative tasks
- Registering of creditor claims and receipting correspondence on insolvency appointments
- Monitoring case specific email inboxes
- Maintaining internal reporting of key appointment information
- Executive Support
- Provide administrative support to senior leadership, including:
- Complex calendar management
- Travel arrangements and itineraries
- Inbox management and communication follow-up
- Timesheet coordination (daily) and month-end activity support
- Expenses
- Prepare, format, and proofread documents, reports and client presentations to a high standard
- Coordinate conflict checks and compliance documentation
- Track court appointments
- Raise invoices, manage billing processes and follow-up as required
- Assist with business development activities, including preparation of pitch materials and presentations
- Maintain CRM for Senior Managing Directors and other senior leadership
- Organise and coordinate client-facing and internal events, including venue booking, liaising with suppliers, and coordinating logistics.
- Office Administration
- Provide front-of-house support including meeting and greeting clients, managing meeting rooms, preparing refreshments and maintaining presentation standards of meeting spaces.
- Maintain general office presentation, including kitchen and communal staff areas.
- Manage couriers, incoming and outgoing mail, phone calls, and general inquiries.
- Liaise with building management and facilities.
- Manage office supplies and equipment, including stock control and budget adherence.
- Ensure compliance with health and safety standards, acting as a point of contact for security and fire safety.
- Actively contribute to the implementation of new technology and operational processes
- Identify and suggest improvements to existing systems and ways of working
- Build relationships with senior leaders, other senior staff members, and internal corporate functions
- Support broader business operations in Australia, including coordination with colleagues in other offices to ensure consistency and alignment
Requirements
- 1-3 years’ experience in an office administration and executive support role, ideally in a professional services environment
- Skills in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint)
- High level of attention to detail and commitment to quality
- Strong written and verbal communication skills
- Excellent organisational and time management skills, with the ability to manage competing priorities
- Experience supporting billing processes, timesheet submission and month-end activities
- Ability to work both independently and collaboratively as part of a small team
- Professional, service-oriented approach with strong interpersonal skills
Additional Information
- This is a full-time, office-based role (not remote or hybrid) based at our offices Wellington.
- Teneo’s Financial Advisory business in New Zealand was established through the acquisition of PwC New Zealand’s Business Restructuring team.
- The Teneo New Zealand team currently comprises 24 professionals and is expected to continue growing as the business expands.
- With deep restructuring and insolvency expertise, and an established presence in Auckland, Wellington and Christchurch, the team delivers integrated, senior-led financial advisory services to clients across New Zealand and the broader Asia-Pacific region.
