Montrose County is hiring a Clerk & Recorder Supervisor to provide comprehensive operational direction and leadership within the Clerk & Recorder’s Office. You will ensure compliance with Colorado State Statutes while coordinating services, policies, and programs. This role is central to improving efficiency and managing the department's critical functions.

What You'll Do

Direct, supervise, train, and mentor department staff, including scheduling, performance evaluations, and ensuring work accuracy and compliance.
Provide strategic leadership by developing and implementing departmental goals, work procedures, and workflow.
Develop and update departmental objectives, strategies, policies, procedures, and manuals.
Serve the public and partner agencies by responding to inquiries, explaining processes, resolving issues, and de-escalating stressful situations.
Ensure compliance with all federal, state, local, and departmental policies and procedures.
Compile detailed reports and formal documentation to support departmental functions.
Train and audit staff work to ensure correct interpretation of statutes and policies.
Oversee the accurate collection of taxes and fees, issuing receipts and recording transactions.
Manage the recruitment, interviewing, selection, and onboarding of new staff.
Maintain expertise in all computer software programs and specialized databases used by the department.
Perform budgetary and fiscal duties, including maintaining the department budget and handling cash funds.
Review all departmental materials for accuracy and completeness, making corrections as necessary.
Oversee department filing systems and records retention protocols.
Coordinate staff logistics for workshops, trainings, and meetings, and attend required training to maintain certification.
Complete cash drawer audits and train team members on cash handling procedures.
Be available for late hours and weekends, particularly leading up to and including Election Day.

What We're Looking For

A high school diploma or equivalent.
At least five (5) years of progressively responsible experience in an office environment.
Knowledge of modern office management practices, procedures, and techniques.
Excellent customer service and communication skills.
Ability to organize and coordinate office functions to achieve organizational goals.
Exceptional attention to detail, follow-through, and organizational skills.
Self-discipline to interpret written statutes and follow exact procedures.
Ability to act independently, exercise initiative, and coordinate assigned projects.
Proven ability to manage, supervise, mentor, and train staff.
Ability to review and interpret Colorado Revised Statutes, county policies, and departmental procedures to guide staff compliance.
Ability to exercise independent judgement, organize work, and meet strict deadlines.
Proficiency in operating specialized software and maintaining multiple databases essential to the Clerk & Recorder's Office.
Ability to effectively navigate numerous websites (e.g., Clerk’s Corner, SOS, DOR, DRIVES).
Strong language skills: ability to communicate complex information clearly and concisely in both verbal and written form to diverse audiences, write policies and reports, and make persuasive presentations.

Nice to Have

A two-year associate's degree or equivalent work experience.
At least two (2) years of experience as a supervisor or lead employee with progressively responsible management duties.

Team & Environment

You will receive general direction from the Chief Deputy Official and the Clerk & Recorder. You will exercise direct supervision over department staff.