Responsibilities
- Greet clients and visitors at the reception, assess their requirements, and guide them to the appropriate staff.
- Handle incoming phone calls, route them correctly, record precise messages, and reply to general email queries.
- Organize and deliver incoming mail, prepare outgoing courier shipments, and support clerical tasks.
- Arrange meeting schedules, book appointments, and manage room booking logistics.
- Monitor office inventory levels, order replenishments, and maintain stock of pantry food and beverages, stationery, and corporate merchandise.
- Keep the workplace in good condition through basic maintenance, minor repairs, and ensuring a clean and safe environment.
- Coordinate the ordering and delivery of bulk purchases for client gifts, such as mooncakes and Christmas hampers.
- Provide general clerical and administrative support to staff and management.
- Assist with logistics for internal staff events and external client events.
- Monitor and log visitor entries to ensure accurate Compliance records.
- Issue, track, and maintain staff access cards, and coordinate replacements when necessary.
- Source and communicate with vendors to fulfill office needs efficiently.
Other
- All employees are expected to understand and comply with any Sarbanes Oxley operational requirements relevant to their role.
- Ensuring compliance with the company’s regulatory requirements under the MAS.
- Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with.
- Role model for demonstrating highest level standards of integrity and conduct and reflecting Company Values.
- At all times with Marex’s Code of Conduct.
- To ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility.
- To report any breaches of policy to Compliance and/ or your supervisor as required.
- To escalate risk events immediately.
- To provide input to risk management processes, as required.
- The Company may require you to carry out other duties from time to time
