Responsibilities
- Greet and assist visitors, clients, and tenants in a professional and friendly manner
- Answer and transfer phone calls, take messages, and respond to general questions
- Help schedule appointments and manage meeting room bookings
- Keep shared spaces tidy and stocked with necessary supplies
- Handle incoming/outgoing mail and assist with virtual office mail forwarding
- Order office and building supplies when needed
- Work with vendors and maintenance staff to support building needs
- Collect payments and provide receipts as requested
- Assist with scanning, filing, printing, and other basic office tasks
- Organize digital files and support cross-department communication
- Help onboard new tenants and virtual office clients
- Take on other duties as assigned to support the team
Requirements
- Bilingual in English and Spanish (required)
- Friendly, reliable, and ready to learn
- Organized and able to multitask in a busy setting
- Comfortable using Microsoft Word, Excel, Outlook, and office equipment
- Professional appearance and strong communication skills
- Able to maintain confidentiality and a positive attitude
Work Arrangement
On-site — Near 95 & Jones
Additional Information
- Monday–Friday | Up to 7 hours/day
- Bilingual in English and Spanish (required)
- Professional appearance and strong communication skills
- Comfortable using Microsoft Word, Excel, Outlook, and office equipment
- Able to maintain confidentiality and a positive attitude
