The Technical Assistant (General Clerk III) will provide essential administrative and facilitation support to the Hanford Advisory Board (HAB), a U.S. Department of Energy Environmental Management Site Specific Advisory Board hosted by ProSidian. This role ensures compliance with Federal Advisory Committee Act (FACA) guidelines, Tri-Party Agreement (TPA) coordination, and DOE requirements, while supporting six issue-based standing committees through effective communication and documentation practices.
What You'll Do
- Establish and distribute all HAB meeting schedules, agendas, and work plans in consultation with the DOE HAB Coordinator(s) or their delegate, Washington State Department of Ecology, U.S. Environmental Protection Agency local representatives, HAB Chairperson, and HAB Executive Issues Committee
- Work with the DOE Hanford Site Deputy Designated Federal Officer, DOE Federal Coordinator, Ecology and EPA agency representatives, and the HAB to ensure committee and Board agenda topics are included in the agenda in a timely manner and are acceptable to the three agencies prior to distribution
- Provide final, detailed agendas 10 days prior to HAB committee and full Board meetings
- Maintain open, ongoing and effective communications with agency representatives, including the DOE Federal Coordinator(s), HAB leadership, members and issue managers
- Develop and distribute the HAB Annual Report as requested by DOE Federal Coordinator
- Provide DOE with a digital copy of the HAB Annual Report
- Assist with Ecology’s Annual HAB/Public Involvement Survey by conducting the survey and provide survey results to the Federal Coordinator
- Maintain a HAB library per FACA guidelines, which serves as a repository of HAB-related information and is subject to DOE inspection/oversight and records requirements
- Organize and maintain the official required Federal Advisory Committee Act information repository
- Monitor and assist in carrying out administrative procedures as developed by the Board to include attendance and conflict of interest policies, formulation and dissemination of policy advice and recommendations, and ground and operating rules
- Seek clarification with the DOE HAB Coordinator(s) and HAB leadership on administrative and management procedures as necessary to avoid duplication with DOE staff
What We're Looking For
- Support responsibilities related to meeting schedules, agendas, and work plans in coordination with DOE HAB Coordinator(s), Washington State Department of Ecology, U.S. Environmental Protection Agency, HAB Chairperson, and HAB Executive Issues Committee
- Work with DOE Hanford Site Deputy Designated Federal Officer, DOE Federal Coordinator, Ecology and EPA agency representatives, and the HAB to finalize agendas acceptable to all three agencies
- Ensure final detailed agendas are provided 10 days prior to HAB committee and full Board meetings
- Maintain ongoing and effective communications with agency representatives including DOE Federal Coordinator(s), HAB leadership, members, and issue managers
- Develop and distribute the HAB Annual Report as requested and provide a digital copy to DOE
- Assist with conducting Ecology’s Annual HAB/Public Involvement Survey and deliver results to the Federal Coordinator
- Maintain the HAB library per FACA guidelines, including organizing and maintaining the official FACA information repository subject to DOE inspection and records requirements
- Monitor and assist in carrying out administrative procedures including attendance, conflict of interest policies, dissemination of policy advice, and operating rules
- Seek clarification from DOE HAB Coordinator(s) and HAB leadership to prevent duplication with DOE staff
Team & Environment
- Part of ProSidian Team Members working within the Engagement Team Cadre; coordinates with DOE, Washington State Department of Ecology, and U.S. Environmental Protection Agency representatives
- Reporting to the DOE Deputy Designated Federal Officer and DOE Federal Coordinator
- Engagement Team Cadre supporting HAB
Benefits & Compensation
- Remote work during COVID-19
- Travel to official duty station (713 Jadwin Ave, Richland, WA 99352) for in-person meetings
Work Mode
Hybrid work model with locations in Seattle, WA and 713 Jadwin Ave, Richland, WA 99352. Role is remote during COVID-19 with required travel to Richland, WA for in-person meetings.
ProSidian is an equal opportunity employer committed to diversity and inclusion in the workplace.