Responsibilities
- Ensure timely and accurate preparation and submission of payroll tax filings (e.g., Forms 941, 940, W-2, W-3), sales tax filings, and other regulatory filings across applicable jurisdictions.
- Register for new payroll tax and sales tax accounts as needed due to business expansion or remote workforce coverage.
- Reconcile payroll tax liabilities, sales tax obligations, and payments regularly, resolving discrepancies as needed.
- Monitor and stay informed on changes in payroll tax legislation, sales tax laws, GAAP, and other accounting regulations, ensuring compliance.
- Manage and maintain employee tax data, including tax jurisdictions and residency details.
- Respond to tax notices and inquiries from authorities, coordinating resolutions with internal and external stakeholders.
- Make outbound calls to federal, state, and local tax agencies to resolve filing discrepancies, confirm account status, request penalty abatements, and follow up on outstanding notices.
- Collaborate with HR, Payroll, and Accounting teams to ensure accurate processing and reporting of wages, benefits, deductions, and taxes.
- Assist in year-end tax processing, including W-2 distributions and final sales tax filings.
- Recommend improvements and automation opportunities to enhance payroll tax, sales tax, and accounting compliance efficiency.
- Support internal audit processes by preparing and organizing documentation, workpapers, and supporting schedules across accounting and finance functions for audit review.
- Respond to internal audit inquiries by gathering and providing requested documentation across accounting, finance, and compliance functions.
- Support the Internal Audit Manager in periodic compliance reviews across accounting and finance processes, identifying control gaps and preparing remediation recommendations.
- Maintain organized audit trails across accounting and finance operations, including tax filings, payments, journal entries, and correspondence to ensure ongoing audit readiness.
Requirements
- Bachelor’s degree in Accounting, Finance, or a related field
- 3+ years of experience in U.S. payroll and sales tax compliance, preferably in a multi-state environment
- In-depth knowledge of federal, state, and local payroll and sales tax regulations
- Familiarity with payroll systems (e.g., ADP, Workday, Paychex, UKG) and tax reporting tools (Avalara, Anorak, TaxJar)
- Strong analytical and reconciliation skills
- Experience supporting internal audits, including preparation of workpapers and audit documentation
- Familiarity with AI tools (e.g., ChatGPT, Claude, Copilot) and willingness to integrate AI into daily workflows for research, documentation, and process improvement
- Professional working proficiency in English is required
- Ability to handle multiple engagements simultaneously
- Commitment and ability to meet critical business deadlines
- Ability to handle confidential information with integrity
- Self-starter with strong organizational skills
- Exceptional attention to detail
- Excellent research and problem-solving skills
- Strong communication and social skills
- Able to receive constructive feedback
- Comfortable working in a dynamic environment
- Willingness to work US business hours (EST/CST overlap) to coordinate with US-based team members
Nice to Have
- CPP (Certified Payroll Professional) or similar certification a plus
- Experience in BPO or outsourced accounting environments is strongly valued
- Familiarity with internal control frameworks (e.g., COSO) is a plus
Benefits
- Compensation commensurate with experience
- Unlimited vacation
- Ongoing education and training
- Bonuses
