The Talent Acquisition Project Coordinator is the operational backbone of SSA’s Talent Acquisition function, ensuring recruiting projects move with precision and urgency. This detail-driven, process-oriented role supports recruiters by managing scheduling, ATS accuracy, candidate pipeline tracking, sourcing, and communication workflows to enable focus on evaluating and closing top talent at Scientific Safety Alliance.
What You'll Do
- Working on projects with minimal oversight. This includes solving simple and complex problems.
- Own interview scheduling across multiple time zones with speed and professionalism
- Build and maintain candidate longlists using LinkedIn Recruiter, job boards, and internal databases
- Ensure ATS accuracy, clean data entry, and real-time pipeline update
- Coordinate interview logistics including calendar holds, confirmations, reminders, and follow-ups
- Track candidate status and ensure zero pipeline stagnation
- Create and manage recruiting dashboards and tracking sheets
- Draft candidate outreach templates and follow-up communications
- Support recruiters with sourcing research and talent mapping
- Ensure hiring managers submit interview feedback on time
- Prepare interview packets, scorecards, and briefing documents
- Help reduce time-to-hire through operational excellence
- Escalate bottlenecks proactively
- Maintain a high-quality candidate experience through responsiveness and professionalism
What We're Looking For
- 3+ years' experience in recruiting coordination, HR operations, or project coordination
- Strong experience working inside an ATS (Greenhouse, Lever, JazzHR, etc.)
- Highly organized with exceptional attention to detail
- Ability to manage multiple roles and stakeholders simultaneously
- Excellent written English communication skills
- Comfortable working US business hours
- Proactive, not reactive — you anticipate needs
- High responsiveness and urgency
- Strong systems and process mindset
Nice to Have
- Experience using LinkedIn Recruiter preferred
Technical Stack
- ATS (Greenhouse, Lever, JazzHR, etc.)
- LinkedIn Recruiter
- Job boards
- Internal databases
Benefits & Compensation
- Ownership is real. Performance compounds value.
- Work Hours: 8:30 - 5:00 EST (Some Flexibility after first month)
- Compensation: $8.50 - $9.50/hour
Work Mode
- Remote
- Some flexibility after first month
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
