Responsibilities
- Oversee all phases of the acquisition process, from initiation to contract closeout ("cradle to grave").
- Review all major procurements for accuracy, ensuring timely contracts with complete documentation in compliance with judiciary regulations and local policies.
- Develop and regularly maintain standard operating procedures for procurement and the receipt of goods and services.
- Prepare supporting documentation for the procurement of supplies, equipment, services, architect-engineering, construction, and furnishings through new contracts, competitive bids, or existing contracting vehicles.
- Draft pre-award specifications, solicitations, requests for information, and proposals or quotations, ensuring they are thorough, clear, and aligned with customer needs.
- Ensure procurement staff conducts comprehensive research and evaluates suppliers based on price, quality, selection, service, support, reliability, production, and history, as applicable to the acquisition.
- Compose supporting documentation for issuance of contracts, awards, and purchase orders.
- Record initial obligations and adjustments, ensuring valid obligations are accurately documented and kept current.
- Evaluate and monitor contract performance to ensure compliance with obligations and resolve conflicts effectively.
- Plan and coordinate the delivery and installation of purchases, services, and construction, interfacing frequently with CAHSR, vendors/contractors, and support contractors to ensure compliance with performance periods and proper record-keeping.
- Under management supervision, coordinate the review of customized contract drafts with stakeholders (e.g., Legal, Risk Management, Audit Services, Environmental Services, Safety) to mitigate risks.
- Ensure compliance with legal, regulatory, and internal CAHSR policies and regulations.
- Under management’s supervision, coordinates review of developed customized contract drafts by stakeholders (i.e. Legal - based on associated risk, Internal Client, Risk Management & Insurance Services, Audit Services, Environmental Services, Safety, etc.) to mitigate risk.
- Respond promptly to customer and supplier inquiries regarding order status, changes, or cancellations to support CAHSR needs
- Actively promote and maintain safety in all day-to-day activities.
- Tracks the status of requisitions, contracts, and orders.
- Reconcile outstanding invoices and process payments in accordance with contract terms and conditions.
- Contributes to the overall success of the AECOM and CAHSR office by performing all other duties and responsibilities as assigned.
- Provide coaching and mentoring to designated staff in the procurement process to enhance team capabilities.
- Contribute to the overall success of AECOM and CAHSR by performing other duties as assigned.
