Responsibilities
- Lead end-to-end planning and execution of company-organized events, from initial venue selection to post-event follow-up activities
- Organize on-site staffing, shipping logistics, and event setup and breakdown procedures
- Oversee relationships with external vendors and venues, managing contracts, coordination, and ongoing communication
- Develop and maintain detailed project plans, timelines, budgets, and checklists for all upcoming events
- Monitor event expenditures, process vendor invoices, and report financial performance relative to approved budgets
- Provide timely updates on event schedules, progress, and changes to stakeholders including program leads, team members, speakers, vendors, and executives
- Act as the primary on-site contact during events, addressing issues promptly and professionally
- Coordinate personnel and operational needs for event setup and takedown at venues
- Handle logistical details such as shipping, inventory management, event supplies, and vendor coordination to ensure timely delivery and placement
- Collaborate with marketing colleagues to support promotional efforts and maintain consistent branding across all event-related materials and experiences
Work Arrangement
Hybrid
Travel Expectations
4 to 10 trips annually for event attendance and in-person meetings
