Responsibilities
- Create, update, and distribute floor layouts for all company locations using AUTOCAD software.
- Support the creation of preliminary space layout options for workplace initiatives and routine minor projects.
- Evaluate and compile occupancy data across all company sites.
- Monitor how office spaces are used, assist with space assessments and future space forecasting to optimize real estate usage.
- Help design and roll out improved processes for greater efficiency, such as implementing a CAFM system or Power BI for occupancy reporting.
- Support planning for employee relocations and workspace changes in coordination with the Workplace Planning Lead to ensure smooth execution.
- Assist in preparing presentation materials for workplace planning teams as needed.
- Provide administrative support for workplace planning meetings, including updating project records and recording meeting minutes.
- Communicate with external vendors, maintain strong supplier relationships, request cost quotes, and negotiate optimal pricing.
- Manage on-site contractors in partnership with the Facilities operations team to support workplace project delivery.
- Collect up-to-date headcount figures regularly from various business units.
- Perform additional related tasks as assigned.
Work Arrangement
Remote (Worldwide) — APAC, EMEA, LATAM
