Responsibilities
- Receive visitors at the front desk by greeting, welcoming, directing, ensuring compliance to visitor policies, and announcing them when appropriate.
- Coordinate and facilitate office area tours for visitors and new hires.
- Ensure the reception area is tidy and presentable.
- Daily upkeep with work orders, office and workstation furniture, and conference rooms. This includes general office tasks such as document management, tidying, arranging workstations, and assisting the facilities/safety team with projects as needed
- Host team meetings, office gatherings, and employee-facing events.
- Oversee pantry inventory and coordinate the timely restocking of fruit, snacks, beverages, and other kitchen essentials to maintain a welcoming employee experience.
- Oversee catering support for breakfasts, lunches, meetings, and special events, including planning, ordering, setup, and cleanup to ensure seamless execution.
- Provide end-user helpdesk administrative support as required.
- Receive, sort and distribute daily mail/deliveries.
- Answer, screen, and forward incoming phone calls.
- Order office supplies and keep an inventory of stock items.
- Initiate purchase orders as required.
- Assist in maintaining office security by following access and safety procedures.
- Maintain, update, and review facility documents.
- Point person for general administrative tasks such as mailing, shipping, ordering supplies, maintaining office equipment, and errands; lifting heavy boxes, files or paper when needed, which may be up to 40 lbs; and handling time-sensitive/confidential material.
- Other tasks as required by business needs.
Requirements
- 3-5 years of proven experience as a Facility Coordinator, Office Admin or in a similar role
- Self-motivated with the ability to complete assignments with minimal supervision; must be able to work well both independently and with others
- Excellent organizational skills, problem-solving skills and ability to efficiently multitask
- Attention to detail in maintaining logs, reporting documentation, and data entry
- Excellent interpersonal skills, including the ability to communicate and collaborate effectively with all levels of personnel, executives, customers and external vendors in a positive manner
- Flexible and able to adapt to changing procedures, systems, and priorities
- Proficiency in Google Office, Microsoft Office Suite
Nice to Have
- Associate’s/College degree; BS/BA in Business Administration or relevant field
- Experience in customer support
- Experience in a high-tech, fast-paced technical office environment
- Certified Notary Public in Colorado
Work Arrangement
On-site — Louisville, CO
Additional Information
- Travel: Up to 5%, domestic
- Job ID: 1668
- Lifting heavy boxes, files or paper when needed, which may be up to 40 lbs
