Responsibilities
- Own internal company events as end-to-end projects, from planning to execution.
- Build and maintain project plans, timelines, milestones, owners, and dependencies.
- Coordinate with stakeholders across People, Marketing, Leadership, Operations, and other teams.
- Ensure every event has clear goals, scope, budget, timeline, owners, and success criteria.
- Track risks, blockers, and open questions, and proactively drive them to resolution.
- Keep all stakeholders informed about project status, next steps, and changes.
- Support planning and execution of internal company events, team meetups, employee engagement initiatives, and company-wide activities.
- Partner with the team on swag, entertainment, internal content, competitions, and employee experience projects.
- Own annual Company Offsite.
- Help maintain a clear annual event calendar and ensure the team has visibility into upcoming priorities.
- Provide support for travel-related requests during US working hours.
- Cover urgent travel approvals and stakeholder questions outside European working hours.
- Ensure travel-related requests connected to events are handled quickly and clearly.
- Coordinate with internal stakeholders on swag-related needs for events and employee initiatives.
- Support internal communications around events, employee experience projects, and company initiatives.
- Ensure communication is clear, timely, and aligned with the project plan.
- Work with AI tools and AI agents to improve project management, documentation, tracking, and operational workflows.
- Manage AI-assisted workflows while ensuring human oversight, quality, and accountability.
- Help the team work faster by improving processes, templates, and systems.
Requirements
- 5+ years of experience in project management, operations, events, people experience, or a similar role
- Strong experience owning complex cross-functional projects end-to-end
- Experience working in fast-paced tech companies or remote/distributed teams
- Ability to work with ambiguity, changing priorities, and tight timelines
- Excellent stakeholder management and communication skills
- Strong attention to detail and high ownership
- Fluent English and Russian skills are required for collaboration with internal stakeholders
- Ability to work US-aligned hours, 2:00 PM–11:00 PM CET
Nice to Have
- Experience with swag, internal communications, or internal PR.
- Experience working with tools such as Notion, Asana, Jira, Slack, Google Workspace, and AI productivity tools.
Benefits
- Private medical insurance for the employee and their family.
- 23 paid vacation days per year.
- 11 paid public holidays per year.
- 5 company-paid sick leave days.
- English learning courses.
- Relevant professional education.
- Gym or swimming pool.
- Home Office Setup Assistance: the company offers assistance with purchasing furniture (office chair, office desk, monitor) and other items to create a comfortable workspace.
- Co-working.
- Remote working.
Additional Information
- Location: Remote
- Languages: Fluent in English and Russian
- Working Hours: 2:00 PM – 11:00 PM CET
- We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, disability, or any other characteristic protected by applicable law in the countries where we operate.
