Responsibilities
- Lead and support comprehensive monthly project accounting activities, including facilitating status meetings with project managers and maintaining financial tracking systems.
- Verify and reconcile new project setups by confirming signatures, classifying revenue types, aligning data with Salesforce records, and monitoring milestones, tasks, and intercompany balances as needed.
- Analyze and reconcile change orders, budget modifications, and project carve-outs while updating financial trackers for relevant milestones and tasks.
- Establish new client accounts in financial systems, assign employee billing rates, and evaluate master service agreements for rebates or discounts.
- Monitor intercompany revenue and cost entries, update shared financial records, support contract execution between entities, and assess cost allocations against project budgets.
- Support accurate revenue recognition by validating compliance with client contracts, processing new awards, and capturing prior-period revenue as required.
- Generate monthly forecasts of project revenue and compare actuals to budget or plan figures.
- Examine project hours and expenses against forecasts, verifying roles and billing rates using input from project leads.
- Prepare and validate client invoices according to contractual terms, follow up on overdue payments, and manage invoicing sequences when applicable.
- Review and submit monthly client accruals, coordinating with other entities when necessary to consolidate reporting.
- Evaluate new business opportunities in Salesforce to ensure internal financial records and schedules remain accurate.
- Assess project expenditures relative to contracted values and shared costs across multiple clients or initiatives.
- Manage onboarding and financial tracking of new employees and subcontractors, comparing actuals to forecasts and projecting future subcontractor spend with input from project teams.
- Ensure proper coding and approval of expense reports, vendor invoices, and credit card charges for accurate project billing.
- Identify, assign, and validate transactions between internal entities.
- Support special projects as needed, including annual budgeting processes and contributions to P&L line item planning.
- Review documentation required for annual audits and ensure reconciliation accuracy.
- Contribute to designing and rolling out improved policies and procedures to streamline departmental operations.
- Guide junior analysts on effective practices in client financial management and support their professional growth through mentorship.
- Support month-end close procedures and assist in preparing required financial materials.
Responsibilities
- Take on a larger role supporting the overall monthly project accounting efforts including preparing and leading some of the monthly status meetings with project managers and managing project updates across financial trackers.
- Review & reconcile new projects including verifying signatures, identifying revenue type, agreeing to Salesforce, tracking of milestones/tasks, and intercompany amounts as applicable. Follow up with project leads on discrepancies as required.
- Review & reconcile change orders, budget adjustments & carve outs, and updating project financial trackers for specific project milestones/tasks.
- Set up new clients in accounting systems and files including adding and mapping employees to new billable rates, and review of MSA's for rebates and discounts.
- Review intercompany revenue/cost transactions & updating shared financial trackers. Assist with Interco contract execution. Review cost allocations compared to overall project budget & facilitate project scope changes with other finance teams & project leads.
- Assist with revenue recognition for project revenues & ensure compliance with client contracts including new contract awards updates and pickup of out of period revenue.
- Prepare monthly project revenue forecast and comparisons to budget/plan.
- Review and investigate as required hours and expenses for client projects incurred to track against forecast, assigned roles/rates based on information provided by project leads.
- Prepare & review approved client invoicing based on contracts and follow up with customers on past due invoices. When applicable, create & maintain waterfall of invoicing per contracts.
- Review and submit monthly client accruals and submissions to clients. Consolidate accruals with other Precision entities as applicable.
- Review client business development opportunities in Salesforce and ensure accuracy across internal schedules and financial trackers.
- Review project costs compared to contracted amounts as well as other direct costs shared across projects/clients.
- Responsible for set up and tracking of new employees and when applicable subcontractor hours/expenses/bill rates monthly compared to forecast and budget. Forecast future subcontractor costs with inputs from project leads as applicable.
- Review the coding expense reports, invoices and/or credit card bookings to ensure proper approval to billable projects.
- Identify, allocate & review intercompany transactions.
- Assist with ad hoc projects as applicable, including the annual budget preparation. Assist with P&L budget line items as applicable.
- Review & reconcile supporting documents for the annual audit.
- Assist in the development and implementation of new policies and procedures to enhance the workflow of the department.
- Advise junior staff on best practices in approach to client finances. Mentor junior staff as applicable through career development.
- Assist when and where possible with monthly close activities and help prepare necessary materials.
