Responsibilities
- Conduct comprehensive evaluations of invoices and payments to confirm correctness and completeness.
- Evaluate and refine procedures for accurately processing and categorizing invoices to uphold general ledger and inventory data integrity.
- Validate Purchase Orders and accompanying documents to confirm proper coding accuracy.
- Match accounts payable aging details with corresponding general ledger account balances.
- Ensure Purchase Orders tied to customer-specific purchases are promptly forwarded to the billing department.
- Support the creation of accurate and timely budget summaries and purchase records.
- Contribute to maintaining purchase documentation for use in tax filings and audit readiness.
- Verify vendor W9 forms are on file before payments are issued and support accurate year-end 1099 preparation.
- Provide assistance to accounting staff with reconciliation tasks as necessary.
- Generate routine reports on daily, weekly, and monthly cycles and support month-end closing activities.
- Maintain organized record storage, filing systems, and documentation access to facilitate audits.
- Carry out additional related responsibilities as directed by management.
Work Arrangement
On-site
Other
- Full-time, onsite presence required
- Monday through Friday schedule
- Location: Santa Ana, CA
