About the Role
The role involves organizing and maintaining schedules, coordinating meetings, and supporting team productivity through accurate time management and communication.
Responsibilities
- Coordinate internal and external meeting schedules across multiple time zones
- Maintain up-to-date calendars for team members with accurate event details
- Communicate scheduling changes promptly to all relevant parties
- Support project timelines by tracking key deadlines and milestones
- Ensure consistency in scheduling practices across departments
- Resolve scheduling conflicts efficiently and professionally
- Prepare agendas and materials in advance of scheduled sessions
- Follow up on action items arising from scheduled meetings
- Collaborate with cross-functional teams to align availability
- Use digital tools to manage and share calendar information securely
- Monitor recurring events for relevance and attendance needs
- Adapt schedules in response to shifting priorities or emergencies
- Maintain confidentiality of sensitive scheduling information
- Assist in onboarding new team members with calendar protocols
- Track attendance and participation in scheduled events
- Generate regular reports on scheduling patterns and utilization
- Optimize meeting frequency to reduce redundancy
- Ensure accessibility considerations are included in meeting planning
- Coordinate travel-related scheduling when required
- Support leadership with personalized time management preferences
- Archive completed meeting records according to policy
- Respond to scheduling inquiries with clear and timely information
- Integrate feedback to improve scheduling processes
- Promote adherence to timekeeping standards across teams
- Assist in organizing large-scale virtual events
Compensation
Competitive salary and benefits package
Work Arrangement
Hybrid work model with flexibility for remote and office-based work
Team
Collaborative environment within a dynamic technology team focused on public sector solutions
About Us
We are a technology company dedicated to improving digital access for public sector organizations and the communities they serve.
Why Join Us
You will contribute to meaningful projects that enhance civic engagement and government transparency through innovative solutions.
Not available for this position
