About the Role
The assistant will coordinate appointments, reservations, and itineraries for clients, maintaining clear communication and precise recordkeeping throughout the process.
Responsibilities
- Organize and confirm client appointments across various time zones
- Input and update booking details in digital systems accurately
- Communicate with service providers to verify availability
- Respond promptly to scheduling change requests
- Maintain up-to-date calendars for client activities
- Track booking confirmations and reference numbers
- Assist in resolving scheduling conflicts efficiently
- Prepare daily summaries of booking activity
- Follow established protocols for data entry and privacy
- Coordinate with team members to ensure alignment on client plans
- Monitor upcoming reservations for potential issues
- Update clients on booking status as needed
- Handle last-minute changes with minimal disruption
- Use digital tools to streamline scheduling workflows
- Ensure all client preferences are reflected in bookings
Nice to Have
- Background in customer-facing roles
- Experience using Google Workspace or similar tools
- Knowledge of international time zones
- Prior work in travel planning or concierge services
- Fluency in additional languages
Compensation
Competitive hourly rate based on experience
Work Arrangement
Remote with flexible hours
Team
Small, fast-paced team focused on travel coordination
How to Apply
- Submit a resume and brief cover letter outlining your relevant experience
- Include examples of scheduling systems you've used
Application Deadline
Applications accepted until the position is filled
Not available
