FreedUp is looking for a proactive and highly organized Executive Assistant to support our Founder & CEO in the advertising industry. You will play a key role in streamlining operations, improving efficiency, and ensuring smooth day-to-day management as the business expands.

What You'll Do

Handle phone calls, schedule appointments, and manage email communications.
Maintain and update the CRM (HubSpot).
Assist with administrative tasks to optimize the executive’s time and productivity.
Organize and schedule meetings and keep the executive informed of upcoming appointments.
Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages.
Assist with document organization, mail management, and basic reporting.
Support with light bookkeeping tasks and invoice tracking.
Help establish efficient workflows and implement best practices for managing executive responsibilities.
Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met.

What We're Looking For

3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role.
Strong experience in phone and email management, calendar coordination, and CRM data entry.
Proficiency in HubSpot, ClickUp, Jira, Trello, or similar project management and CRM tools.
Excellent written and verbal communication skills.
Ability to take initiative, solve problems independently, and implement efficient workflows.
Strong organizational and time management skills.
Familiarity with basic bookkeeping and reporting.
Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.