Houston Properties Team is hiring a Real Estate Transaction Coordinator to own the real estate transaction process from executed contract to closing. You will serve as the primary point of contact for all parties, protect our clients, support our agents, and solve problems proactively to ensure deals close smoothly and confidently.
What You'll Do
- Own the transaction process from executed contract to closing, ensuring every detail is correct, every party is informed, and every client feels cared for.
- Act as the primary point of contact for clients, agents, lenders, title companies, and cooperating agents, communicating with kindness, clarity, and urgency.
- Identify potential problems early and solve them proactively, using judgment to protect the client and the team.
- Serve as a trusted resource to agents, freeing them to focus on client relationships while you handle the logistics.
- Keep every transaction organized, documented, and compliant while delivering a personal, human touch.
- Practice good judgment when navigating competing priorities, client needs, and tight deadlines, always doing what's right.
- Use AI / AI Agents to constantly improve the process.
- Constantly look for ways to improve the client and agent experience and practice your craft to elevate your skills.
What We're Looking For
- 3+ years of experience coordinating real estate transactions in the U.S.
- 12+ months of remote work experience.
- Mastery of transaction tools like Dotloop, DocuSign, ZipForm, MLS, and CRM platforms.
- A proven system for managing multiple deadlines and prioritizing effectively.
- A service-first mindset: you anticipate client and agent needs before anyone has to ask.
- The ability to stay calm, professional, and clear, even when clients are stressed and deals are under pressure.
- An eye for process improvement — you don't just 'get it done,' you make it better.
Technical Stack
- Dotloop
- DocuSign
- ZipForm
- MLS
- CRM platforms
Team & Environment
Work closely with agents, clients, and our success team.
Benefits & Compensation
- Freedom to Innovate: We value initiative and welcome improvements to our systems.
- Cutting-Edge Tools: We'll equip you with every tool you need to work smart.
- Fully Remote (Forever): Work where you work best.
- Competitive Pay: Salary + bonus, based on expertise and results.
- Real Impact: You’ll directly contribute to smoother transactions and happier clients.
Work Mode
This role is global and fully remote.
Houston Properties Team is an equal opportunity employer.
