Responsibilities
- Manage the full project lifecycle from site selection and due diligence through design, permitting, construction, and turnover.
- Lead vendor and GC bidding processes, including RFP preparation, bid leveling, and recommendations for team formation.
- Oversee and coordinate day-to-day project execution, ensuring timelines, budgets, and deliverables are met.
- Act as the primary liaison between the company and its clients, building trust and maintaining strong relationships.
- Communicate clearly and effectively in English with stakeholders, both internally and externally.
- Develop and manage detailed project schedules, monitoring progress and adjusting to keep projects on track.
- Lead budgeting and cost management, including forecasting, tracking, and variance analysis.
- Review and negotiate contracts, proposals, and change orders, ensuring alignment with project scope and client goals.
- Oversee vendor management for client-selected vendors (e.g., signage, IT/AV, furniture, millwork), ensuring seamless integration with GC and design teams.
- Proactively identify and mitigate project risks, escalating critical issues with recommended solutions.
- Manage project documentation, including RFIs, submittals, meeting minutes, and reports.
- Provide comprehensive project status reporting, synthesizing schedule, budget, scope, risk, technical, and financial data into clear updates for leadership and clients.
- Collaborate with internal teams and external partners to align resources and priorities.
- Ensure all work is delivered with the highest professional and ethical standards, reinforcing transparency and accountability throughout the project lifecycle.
Requirements
- Proven experience as a Project Manager in commercial real estate development, managing projects from site selection through turnover.
- Degree in Construction Management, Architecture, or Civil/MEP Engineering; or demonstrated experience managing construction projects.
- Excellent communication skills in English (written and verbal, C1+ level preferred).
- Highly organized, detail-oriented, and methodical in managing complex workflows.
- Hands-on experience with monday.com (project tracking, dashboards, automations).
- Strong organizational and time management skills, with the ability to manage multiple projects simultaneously.
- Demonstrated ability in scheduling, budgeting, and cost management, including forecasting, tracking, and variance reporting.
- Experience in contract review, negotiation, vendor management, and GC bidding/RFP processes, with a solid understanding of risk allocation.
- Proven skill in project status reporting, with the ability to synthesize schedule, budget, scope, risk, technical, and financial data into clear, actionable updates for leadership and clients.
- Competence in risk management, proactively identifying, assessing, and mitigating project risks.
- Commitment to the highest professional and ethical standards, ensuring transparency, accountability, and trust in all client and vendor interactions.
- Ability to work independently while maintaining close collaboration with leadership and US-based clients.
Nice to Have
- Experience working with creative, technology, or consulting companies, reflecting Shma Collective’s design-driven, tech-enabled, and client-focused project management.
Benefits
- Competitive compensation paid in USD.
- Structured onboarding and mentorship with the CEO, giving you direct exposure to how we run projects and manage client relationships.
- Hands-on experience managing multiple commercial real estate projects across the full lifecycle — from site selection and design through construction and turnover. This is a fast-paced environment where balancing competing priorities is part of the challenge and the growth opportunity.
- Clear growth path, with the opportunity to take on more senior responsibilities as you prove yourself.
- Flexible, remote-first environment designed for work-life balance.
- Room to innovate — bring ideas, propose improvements, and help shape how we scale.
- Collaborative culture built around client's values: Listen, Align, Guide, Adapt, Deliver.
Work Arrangement
Remote (Worldwide)
Additional Information
- Part-time contract (20 hours/week) with a formal evaluation after 3 months and the possibility of expanding into a long-term role with increased hours.
- This is a part-time contractor position (approximately 20 hours per week), with the possibility of transitioning to a full-time role based on performance and business needs.
- Recruitment process is fast and straightforward, designed to identify and onboard the right candidate efficiently.
- Shortlisted applicants will participate in a single-stage interview process with Scalia and the client’s leadership team.
